Deputy Registrar: Governance

**Varsity College**, **Vega School**, and **IIE MSA** are educational brands of **The Independent Institute of Education (The IIE)**. The IIE is widely recognised as a leader in private higher education in South Africa. It is registered with the Department of Higher Education and Training (DHET) and offers qualifications accredited by the Council on Higher Education (CHE).

**We are looking to appoint Deputy Registrar: Governance & Compliance.**

**Overall Job Purpose**:

- The Deputy Registrar: Governance & Compliance ensures that the Registrar’s Office adheres to institutional policies, legislative regulations, accreditation standards, and governmental requirements.
- This role also includes responsibility for managing, tracking, and ensuring the completion of action items arising from academic governance meetings

**Duties and Responsibilities**:
**Policy Development and Management**
- Develop, review, and update academic administration policies, ensuring alignment with regulatory requirements and best practices.
- Interpret legislative, regulatory, and accreditation standards into actionable policies and procedures.
- Coordinate regular policy reviews and recommend amendments in line with changing regulatory landscapes

**Compliance Monitoring and Audit**
- Conduct regular compliance audits of academic records, registration processes, student data management, and institutional reporting.
- Identify compliance risks and proactively implement mitigation measures.
- Oversee internal controls to maintain data accuracy, integrity, confidentiality, and compliance with data-protection legislation (e.g., POPIA in South Africa).
- Develop and deliver compliance training sessions and resources for staff and faculty to foster a compliance-conscious environment.
- Clearly communicate policy changes, compliance obligations, and risk areas to internal stakeholders.
- Serve as a key resource on academic compliance questions or concerns raised by students, faculty, or administration.

**Accreditation and Regulatory (compliance) Reporting**
- Manage accreditation and registration processes and submissions, ensuring alignment with higher education regulatory bodies (such as CHE, SAQA, DHET in South
Africa).
- Prepare and submit accurate and timely statutory reports to governmental and regulatory bodies.
- Maintain documentation and evidence required for accreditation audits and institutional quality reviews.

**Academic Governance Action Item Management**
- Capture, document, and clearly communicate action items from academic governance meetings.
- Track and monitor the progress of governance-related tasks to ensure timely completion and reporting.
- Collaborate closely with academic committees, chairs, and members to ensure accountability and follow-through on governance decisions.
- Provide regular updates and reports on outstanding governance actions to relevant stakeholders.
- Establish and maintain comprehensive compliance documentation and records for audit purposes.
- Oversee the integrity and security of academic records to meet institutional and regulatory standards.

**Data Protection and Privacy**
- Act as the primary liaison for data privacy compliance within academic administration.
- Ensure adherence to data privacy laws, including the Protection of Personal Information Act (POPIA) and other relevant legislation.
- Provide training and guidance to Registrar’s Office staff and faculty on compliance requirements regarding privacy and information management

**Risk Management and Advisory**
- Identify potential areas of compliance risk and recommend appropriate corrective actions.
- Provide advice to the Registrar, senior administration, and academic departments regarding compliance implications of proposed initiatives.
- Participate in institutional committees related to compliance, risk management, and academic governance

**Minimum Educational Requirement**:

- Honours degree (NQF Level 8) in Law, Higher Education Administration, Compliance, or related fields.
- Master qualification and higher in Law, Higher Education Administration, Compliance, or related fields will be advantageous.

**Minimum Work Requirement**:

- 5 - 8 years years experience as a Deputy Registrar: Quality Assurance Manager.
- 3-5 experience as an Academic Administrator / Compliance Manager/ Governance oversight or related roles
- Strong understanding of higher education regulations, particularly South African regulatory frameworks (DHET, CHE, SAQA, POPIA).
- Exerience with compliance auditing, accreditation processes, and institutional policy formulation.
- Exceptional analytical, organizational, and project management skills.
- Excellent written and oral communication skills, with the ability to explain complex compliance issues clearly.

**Technical Support**:
**The IIE Varsity College, IIE Vega and IIE MSA**are an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with th