Bid Administrator

The above position is vacant at FADT Tenders department in Helderkruin, reporting to the Tender Lead.
The overall purpose of this position is to complete tender document.

**Minimum Requirements**:

- Diploma or equivalent qualification preferred
- Sound knowledge and relevant experience of tender/bid administration
- 2-3 years tender experience
- Attention to detail and accuracy essential
- Ability to plan and meet deadlines under pressure

**Responsibilities**:

- Tender/bid lead generation
- Ensure that all tenders completed within the stipulated time frames and according to the stipulated

requirements.
- Ensure client contract obligations are met.
- Capture bids on the bid register
- Arrange for payment of bid/tender documentation
- Arrange for attendance at tender briefing sessions
- Qualification of sales opportunities with core bid team(s)
- Manage bids through the bid process - from Qualification through to Win/Loss Reviews; ensure bids

are complaint, responsive and complete
- Reviews complex, high-level multi-BU or strategic requests for proposals (RFPs)
- Develops proposal plans, outlines and schedules
- Runs qualification and kick-off meetings
- Ensure that all bids completed within the stipulated time frames
- Maintain contact with Sales and Operations to ensure all opportunities are communicated and

maintained
- Assisting Branches with supportive marketing material i.e. Profiles
- Ensure Client contract obligations are met
- Updating of bid reports on a daily basis for the Department Manager
- Maintain necessary filling system on a weekly basis
- Regular updating of the bid register
- Handover of awarded tenders/contract Ensure that all Tenders completed within the stipulated time

frames and according to the stipulated requirements.
- Ensure Client contract obligations are met
- Maintain contact with Sales and Operations to ensure all opportunities are communicated and

maintained
- Assisting Branches with supportive marketing material i.e. Profiles
- Be available for customer visits (as and when required)
- Liaise with specific departments in order to manage prequalification questionnaire and required

documentation for Clients on behalf of Management
- Compilation and consolidation of tenders and accurate compilation and consolidation of costings of

tenders
- Compilation and consolidation of quotes for branches
- Updating of tender reports on a monthly basis for the Department Manager
- Maintain necessary filling system on a monthly basis
- Handover of awarded tenders/contracts.
**Other personality attributes**:

- Must be honest and reliable
- Must have good verbal and language abilities
- Must be assertive
- Must be self
- motivated
- Pay attention to detail
- Willing to work overtime
- Willing to Travel
**Core Competencies**:

- Self-development
- Communication skills
- Teamwork
- Able to work under pressure
- Neat in written work
**_
- **

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._**

**_