Regional Programmes Coordiantor

**Position Identification**

**Position Title**: Regional Programmes Coordinator

**Organisation**: Islamic Relief South Africa

**Location**: Johannesburg

**Reports to**: HOD of PROGRAMMES

**Purpose of Position**
- To identify, develop and implement humanitarian projects aimed at the upliftment of the region driven by the programmes strategy of Islamic Relief South Africa.
- To spearhead regional programming through identification of opportunities for project development and institutional fund-raising.
- Participate in regional humanitarian and/or stakeholder meetings for enhanced institutional visability and fund-raising.
- Co-ordinate monitoring, evaluation and learning for regional projects in liaison with the programme team, implementing partners and IRSA and M&E Team.
- Provide the general management of multiple regional projects in liaison with sector leads and/or HOD.

**Key Accountabilities**

**1.** **PROGRAMMES DEVELOPMENT AND IMPLEMENTATION**
- Keep an up to-date overview of, and manage all operational matters in the Region
- Ensure that the quality of proposals and budgets fit into the overall country and regional strategy and that all parties involved understand this need.
- Assist field offices to produce high-quality project proposals for funding from both IR and institutional donors through field visits, etc
- Actively identify potential institutional funding and link up field offices to institutional donors and support in securing funding on behalf of the country programme where necessary

**2.** **LEADING, MANAGING AND DEVELOPMENT OF STAFF**
- In conjunction with the HOD of Programmes, manage, lead and develop several key staff to ensure the effective management and delivery of work in country including persons responsible for administration, finance and programmes.
- Ensuring that staff in country carries out the implementation, monitoring and reporting of programmes.
- Ensure field work on the ground takes place within IRSA and IRW guidelines.

**3.** **PLANNING & BUDGETING**
- Participate in the development of country and regional strategy and in policy development
- Draw up and monitor annual action plans and business plans with the HOD of Programmes

**4.** **REPORTING, ANALYSIS, INNOVATIVE THINKING & PROBLEM-SOLVING**
- Follow up with the field to ensure that donors and partners reports are submitted on time and in the correct format.
- Analyse budgets to ensure value for money and ensure that programme support cost remain reasonable within the relevant region and as per the project.
- Resolve or refer challenges to programme delivery
- Anticipates future requirements and development needs per region and field requirement.

**5.** **COMMUNICATION**
- Collate and compile reports and produce data which feed into the reporting structure for the Programmes department of IRSA.
- Network, advocate and build relationships with people with similar roles/ positions in NGOs
- Work closely with the media department to ensure that the Field Office’s information in internet and websites are up to date (project profiles, case studies, photos, desk filing systems and archiving of documents and reports)
- Spearhead fundraising efforts to market projects both within Islamic Relief Partners and externally (in coordination with Islamic Relief fundraising mechanisms).

**6.** **MONITORING AND EVALUATION AND QUALITY ASSURANCE**
- Undertake monitoring and assessment field visits to ensure programmes are implemented as proposed, contracted and per guidelines and standards
- Undertake field visits to support and facilitate quarterly and annual programme and project reviews and lesson learned workshops to ensure programmes are progressing well, delivering the planned outputs and are having the necessary impact.
- Monitor administrative systems including quality management activities to ensure field offices are operating to IRW and IRSA policies and standards
- Conduct risk assessments as per area and field
- Ensure field programme evaluations are externally audited (by M&E) and necessary actions followed up on

**7.** **OTHER**
- Travel and spend time within the field for 60% of the year.
- Carry out, where possible, any other duties that isin line with the job purpose as requested by the line-manager.
- Continuously monitor programmes within relevant areas of work, and advocate for establishing sustainable projects for the benefit of less fortunate communities.

**Key Interfaces**:

- Communicates effectively and systematically across the organisation
- Engages and networks with the wider community by attending and representing Islamic Relief and meaningfully engaging with institutional and other area relevant groups (including government)
- Works closely with careworkers and caregivers within specified areas

**Educational Qualification**:

- A graduate degree in development, humanitarian or any other related field
- An in-depth understanding of community and sustainable development issues
- Working k