Receptionist/office Manager Vanderbijlpark, Gauteng Permanent

2 weeks ago

Vanderbijlpark, South Africa PSG Konsult Ltd. Full time

**Designation**:

- Receptionist/Office Manager | Vanderbijlpark, Gauteng | Permanent

**Category**:

- Administration and Operations

**Job Level**:

- Skilled technical and academically qualified workers, junior management, supervisors, foremen and superintendents

**Posted by**:

- PSG Financial Services

**Posted on**:

- 06 Jun 2025

**Reference Number**:

- POS39183

**Closing date**:

- 12-Jun-2025

**Position Type**:

- Permanent

**Location**:

- Vanderbijlpark

**Overview**:
**VACANCY | RECEPTIONIST/OFFICE MANAGER | VANDERBIJLPARK, GAUTENG | PERMANENT**

PSG’s commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.

**Job description**:
To provide an effective receptionist function to Advisers through reliable support, office administration, reception and switchboard duties and client administration.

**Responsibilities**:
**Office administration**:

- Purchase/ order general supplies
- Petty Cash
- Organize couriers
- Manage Adviser diaries

**Reception duties**:

- Answering/redirecting all incoming calls, taking messages.
- Boardroom meeting reservations
- Meet and greet all clients and visitors to the office
- Arrange appointments with clients or prospects on behalf of Adviser

**Client administration**:

- Ensure adequate knowledge of product provider websites and contact numbers
- Produce any documents or correspondence as required by the Adviser, Para-Planner or Practice Manager
- Prepare prospective client files as needed
- Prepare and file new customer files as needed
- Ensure all documents are loaded on the electronic system

**Other Responsibilities**:

- Administration
- Client Relationship Management
- Gather Policy information
- Compile a summary of information
- Research product information
- Handling and solving of client enquiries
- Diary management
- Preparation of insure review appointments
- Maintaining CRM system

**Minimum requirements**:

- Matric
- Minimum 10 years’ experience in office management
- Coordinate all office processes, including administration projects and events
- Strong organisation skills
- Proficient in both spoken and written English and at least one other of the official South African languages
- Computer literacy (MS Office Word, Excel, Outlook)
- Have a valid driver’s licence

**Competencies required**:

- Client service and telephone etiquette
- Team-player
- Time management
- Organising and planning
- Attention to detail and accuracy.
- Ability to function well under pressure
- Strategic business and process development, including training of staff
- Personnel management
- Team coordination

**How to apply**:

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