Production Clerk

**Overview**:
Handling the administrative tasks associated with the production operation. This role is responsibilites for general office duties, with a strong focus on stock control and providing assistance to the managemnet team on site. Key area of responsibility are the receipting of stock and declaring of production figures.

**Qualifications**:

- Minimum Grade 12 with maths
- Administration Qualification would be an advantage
- Computer literacy

**Experience**:

- 4 years’ experience in a Clerk Position
- Prior experience with ERP Systems

**Duties**:

- To provide a professional office support service
- Arrange Courier where necessary
- Load Purchase orders and ensure they get approved by relevant managers
- Gather quotes as required by managers
- Order Stationery and other office items as and when needed
- Do all receipting of raw material received and declaration of production, ensuring the production gets approved, so stocks are accurate. Raise issues where production declared deviates from the standard BOM
- Capturing stock takes and ensure sin bin entries are followed up
- Check the Goods in Transit (GIT) warehouse has no outstanding loads before stock counts are captured and ensure they are followed up regularly.
- As indicated above the Production Clerks have a major influence on Stock Accuracy as they must ensure that transactions on the ERP System match actual movements on the floor
- This function is primarily responsible for ensuring that at any time the actual stock on the floor at production matches the stock as recorded on the ERP System (AX) and where there are differences the reasons for the differences are known.
- Assist with SHEQ and ensure that all SHEQ related paperwork is correctly filed and can presented in the event of an audit.
- Check expiry dates of SHEQ related items and ensure always compliant and that compliance certificates are obtained from suppliers and put on file.
- Assist with determining training needs for staff on site to ensure only trained staff operate the equipment and have vaid licenses
- Focus on Safely, ensuing any unsafe acts are reported to management

**Job Competencies**:

- Proficiency in MS Office Suite (Excel is a must).
- Strong administration skills coupled with meticulous attention to detail.
- Effective time management skills
- Ability to work effectively under pressure
- Responsibility and accountability
- Good reconciliation skills
- Conflict management
- Pays attention to detail
- Deadline driven
- Effective verbal and listening skills.
- Must be assertive and possess high energy levels.
- Prepared to go into dirty factory environment
- Passion for safe working conditions
- Integrity and Trust
- Motivating others
- Problem Solving
- Drive for Results
- Strategic Agility

**General**: