Bookkeeper

4 days ago

Cape Town City Centre, South Africa Jobted ZA C2 Full time

Qualifications

- Matric
- Accounting qualifications an advantage

Requirements

- 3-5 years experience in bookkeeping
- Must be excellent in Excel, Word, Accounting Systems & Power Point

Duties

- Collecting information regarding sales for managers perusal.
- Producing daily / weekly / monthly reports to head office as required.
- Passing standard journals for good bookkeeping procedures regarding provisions, accruals etc.
- Producing correct and accurate figures in the month pack for Manager and Head Office to know the financial position on a monthly basis.
- Preparation of necessary documents for interim and year-end audit.
- Preparing sheets for stock-take, capturing counts and printing variances.
- Daily reconciliation from bank statements to cash book and processing of discrepancies.
- Providing head office with all necessary financial and administrative information, for example the year end pack, to complete their task of consolidating the groups figures.
- Completion of VAT return / payable via e-filing.
- Sustaining the Assets register and do yearly fixed asset count / reconciliation confirmation.
- Liaison with head office concerning information needed from / sent to regarding employees.
- Preparing and capture Salaries, monthly wages and weekly wages and consolidate on yearly return
- Payment monthly to Head Office for salaries.
- Balance and check clearing account in agreement with head office.
- Providing head office with all necessary financial and administrative information as required to complete their task of setting year-end packs.
- Do budget for new financial year, assist and collaborate with Manager until finalized.
- Assist in any other duty that may be reasonably required.
- Debtors
- To assist, guide and check the Debtors/Creditors Clerk to manage customer accounts in such a way as to ensure the accuracy of information, quality of debt and to meet customer satisfaction levels.
- Capture Debtors journals for granting Rebates / and or discount and allocation thereof.
- To act in Debtors/Creditors Clerks position whenever she is not available.
- Bookkeeping
- Collecting information regarding sales for managers perusal.
- Producing daily / weekly / monthly reports to head office as required.
- Passing standard journals for good bookkeeping procedures regarding provisions, accruals etc.
- Producing correct and accurate figures in the month pack for Manager and Head Office to know the financial position on a monthly basis.
- Preparation of necessary documents for interim and year-end audit.
- Preparing sheets for stock-take, capturing counts and printing variances.
- Daily reconciliation from bank statements to cash book and processing of discrepancies.
- Providing head office with all necessary financial and administrative information, for example the year end pack, to complete their task of consolidating the groups figures.
- Completion of VAT return / payable via e-filing.
- Sustaining the Assets register and do yearly fixed asset count / reconciliation confirmation.
- Liaison with head office concerning information needed from / sent to regarding employees.
- Preparing and capture Salaries, monthly wages and weekly wages and consolidate on yearly return.
- Payment monthly to Head Office for salaries.
- Balance and check clearing account in agreement with head office.
- Providing head office with all necessary financial and administrative information as required to complete their task of setting year-end packs.
- Do budget for new financial year, assist and collaborate with Manager until finalized.
- Assist in any other duty that may be reasonably required.
- Creditors
- Completion of application for credit from creditors and providing necessary information as required by them
- Checking monthly creditor/sundry payments prepared by creditors department and loading them on the banking system.
- Creating beneficiaries for payment on the BI Online Banking system following the correct procedures as instructed by Head Office.
- Assist on creditors queries and ensure queries are speedily dealt with and documentation is complete.
- Ensure compliance with the requirements of the NCA.
- To act in Debtors/Creditors Clerks position whenever she is not available.
- Assist in any other duty that may be reasonably required.
- Administration
- Checking the reconciliation of cash with daily received documents before banking.
- Reading, managing and reply to e-mails.
- Processing/checking of credit and debit notes and ensuring correct approvals.
- Producing daily / weekly / monthly reports to head office as required.
- Preparation of necessary documents for interim and year-end audit.
- Monthly shut-down of all debtors, creditors and inventory and roll-over to next months dates, thus presence at month end is required.
- Daily reconciliation from bank statements to cash book and processing of discrepancies.
- Checking of cash sales to ledger, money and transactions and deposit made for banking.
- Checking Petty Cash money and transactions. Journalise them and allocate transaction to cash sales.
- Liaison with head office concerning information needed from / sent to regarding employees.
- Sustaining Leave register and forward Leave applications to Head Office.
- Maintaining the PPM price listing of VKB on the EDI system
- Checking and recording transactions on ABSA Fleet.
- Communicate additions and removal of vehicles and E-tags with ABSA Fleet.
- Monitoring and servicing the pre-paid electricity to ensure availability at all times.
- Maintaining the financial systems and outlook and providing training if necessary.
- Binding and sorting documents for archiving, and maintaining the storeroom.
- Conducting inventory and assets checks on a half yearly basis.
- Renew Post box yearly via Virtual post office.
- To stand in for Manager whenever he is not available.

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