Admin Assistant

4 weeks ago

Pretoria, South Africa Jobted ZA C2 Full time

Requirements:

- Proficient in Microsoft Office, especially Word, PowerPoint, Excel, and PDF Pro (including creating fillable PDFs).
- Excellent attention to detail and high-level spelling accuracy.
- Strong problem-solving skills.
- Fluent in both Afrikaans and English (Essential)

Responsibilities:

Reception

- Receive and welcome guests;
- Manage inquiries on the phone in person;
- Arrange refreshment for guests and meetings;
- Answer telephone professionally, screen and direct calls;
- Take and relay messages;
- Coordinate boardroom bookings;
- Help coordinate all courier distributions according to the SOP.
- Maintain a neat and organised reception area.

Secretarial function

- Assist the Head of Operations with secretarial and administrative tasks:
- General duties relating to a Personal Assistant;
- Diary management and scheduling of meetings;
- Typing and distribution of correspondence etc.;
- Travel and accommodation arrangements;
- Organize and maintain all physical and digital files in an orderly and accessible manner;
- Ensure all documents are properly labeled, categorized, and stored;
- Regularly update filing systems to reflect new and archived records.
- Adhere to confidentiality and data protection protocols when handling sensitive information

Office Infrastructure

- Monthly stock take and ordering of office groceries
- Printer supplies and submitting printer counts to supplier on a monthly basis. Setting up of staff on printer.
- Stock taking and ordering of office stationery
- Liaising with the Office Park landlord in terms of complaints or requests from the employer.

Training Administration

- Including but not limited to,in collaboration with Group Support Manager, Manage the groups National training administration in regard to;
- Arrangement and distribution of, save the dates and invitations for training sessions and workshops for all departments;
- Management of RSVPs and control of attendance lists;
- Printing, binding and collating of manuals, attendance registers, certificates and any related items where applicable;
- Distribution of communication and updates relevant to training and related matters;
- Attend to the set-up of training venues, set up of necessary tech and ensuring that all systems are working and ready;
- Ensure all training sessions are recorded accurately;
- Edit recordings as needed to maintain quality and clarity;
- Upload completed training session recordings to the HIVE platform in a timely manner

Agent Onboarding

- Onboarding of new agents/users on various system, as well as assisting office that attempt this process internally;
- Ensure access to necessary system permission and adherence to the groups protocol;
- Informational updates e.g: photos, FFCs and contact numbers;
- Management of entire networks email signatures including communication with Propdata to fulfil needed actions;
- Management of agent off-boardings ensuring access to all systems are closed and all necessary parties are informed and up to date;

General office administration, document and database management

- Attend to all the Employers general administrative tasks including:
- Typing, of forms, letters and documents as required by employer;

- Minutes of meetings;

- Agendas of meetings; Etc.

- Read and edit / correct formal letters, memorandums and / or newsletters drafted by any of the Employers Senior Managers when required.
- Assist with Termination Franchises when required;
- Offer assistance to the Employer in maintaining computer files and directories with regard to the Employers franchise network;
- Maintaining and updating of the following contact lists:

- Franchisee;

- Employers staff;

- Power Partner; and

- Panel Attorney

- Archive files of terminated Franchisees;

Administration, template documentation and database maintenance

- Update and maintain the Employers template documentation in accordance with Employers CI Manual and strategies;
- Create, update and maintain template presentations in accordance with Employers Corporate Identity Manual and strategies;
- Compile and refinement of Power Point presentations, proposals and other presentations on an ad hoc basis, in accordance with
- Employers Corporate Identity Manual and strategies

HUB meetings and group initiatives

- Assist with the coordination of HUB meetings and initiatives, including venue setup, refreshments, invitations, and marketing material.
- Help with typing and distributing meeting minutes.
- Support RSVP management and attendee administration for meetings and events.
- Assist with setting up, hosting, and recording online events and meetings.

General duties and own office administration

- Perform own office administration and maintain a user-friendly filing system (manual and electronic) to ensure quick and easy reference to original documentation;
- Conform to all relevant standard operating procedures;
- Ensure data is backed up to the server at all times;
- Perform or assist with general duties of the Employer when and if required.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

  • Admin Assistant

    7 months ago

    Pretoria, South Africa Lexdan Select Full time

    Lexdan Select is assisting an Investment Management firm with their search for an Admin Assistant, based in Pretoria, Gauteng. Functions: - Typing and vetting of legal agreements and correspondence - Typing and vetting of Board papers, reports and presentations - Assist with contract registers, share registers and resolution registers - Perform filing...

  • Admin Assistant

    5 days ago

    Pretoria, South Africa KM CONSULTING Full time

    _**ADMIN ASSISTANT, R15k, PTA EAST**_ Upmarket Brokerage specializing in Wealth Management and Financial Planning requires the following to join their young, dynamic team: - Must be able to read, write and speak Afrikaans and English fluently. - 3-5 Years experience in similar or financial industry - RE 5 will be to your advantage. - Must be able to do...

  • Admin Assistant

    2 weeks ago

    Pretoria, South Africa Global Talent Solutions Full time

    Admin Assistant based at The Grove in Pretoria. Leading telecoms company is looking for an admin assistant be to assist the Branch and the technician. **Requirements**: - Matric - Fluent in Afrikaans and English. - Experience in office administrator - Neat and tidy work ethic with attention to detail. - The ability to file documents in an easy to find and...

  • Admin Assistant

    7 months ago

    Pretoria, South Africa Herotel Full time

    Applications are invited for the **Admin Assistant **position to be based in **(Pretoria)** **PURPOSE OF THE ROLE**: Duties of the Administrative Assistant include providing support to the Growth team, assisting in their function's general administrative activities. **Key Performance Areas would include, but are not limited to**: - Maintain a filing...

  • Admin Assistant

    7 months ago

    Pretoria, South Africa Motus Aftermarket Parts Full time

    **MAP Retail **is searching for an **Admin Assistant** to join the branch in **Menlyn**. The purpose of this position is to perform daily administration of the branch, including cashier and COD duties when needed. **Requirements**: - Matric with Accounting & Mathematics - Good with numbers & calculations - Advanced admin skills - Debtors/Debtors/Cash book...

  • Admin Assistant

    2 weeks ago

    Pretoria, South Africa Stratogo Full time

    **Position**:Admin Assistant **Location**: Pretoria **Minimum Qualifications**: Matric **Roles and Responsibilities**: - Invoicing - Proforma invoicing - Credits - Reserve material on Navision - Assist clients phoning the Branch - Consignment Stock - Sold A Frame - Stock Take - Petty cash-capture slips and recon - Credit Card-capture slips and recon -...

  • Restaurant Admin Assistant

    2 weeks ago

    Pretoria, South Africa Matched Recruitment Full time

    My client in the restaurant industry is looking for an experienced Admin Assistant to join this very successful franchise restaurant. The Restaurant Administrative Assistant will work under the Restaurant Owner performing general administrative and clerical duties. The Administrative Assistant is tasked with directing and working towards the completion of...

  • Sales Admin Assistant

    4 weeks ago

    Pretoria, South Africa The Legends Agency Full time

    Job Title:  Sales Admin Assistant Location: Epping, Cape Town Salary:  R 10,000 - R 13,000 CTC per month Company Overview: Our client is a leading Sales & Marketing, through-the-line brand-building company, that acts as a premier partner for snacks, confectionery products, and convenience meals in South Africa. Our mission is to create impactful and...

  • Pa/ Admin Assistant

    1 week ago

    Pretoria, South Africa Perfect Placement Recruitment Full time

    Our client specializes in the Technology Industry and is looking for a PA/ Admin assistant. Area: Waterkloof, Pretoria **Salary**: R18 000- R20 000 **Requirements**: - More than 8 years experience in similar industry; - Legal or Business administration qualification; - Fully bi-lingual; - Own vehicle.

  • Admin Assistant

    7 months ago

    Pretoria, South Africa Herotel Full time

    Applications are invited for the **Admin Assistant **position to be based in **Tshwane** **PURPOSE OF THE ROLE**: Duties of the Administrative Assistant include providing support to the Growth team, assisting in their function's general administrative activities. **Key Performance Areas would include, but are not limited to**: - Maintain a filing system...

  • Legal Admin Assistant

    7 months ago

    Pretoria, South Africa Carlysle Full time

    **Gauteng**, Tshwane (Pretoria)** **R 15000 - R 20000 Monthly Cost To Company (Bonus)** This very reputable company, will offer you a great environment, if you are driven and looking to learn and grow in your career. You will assist the legal department with all admin and support, including but not limited to - Client FICA, Internal KYC, Typing and...

  • Admin Assistant

    6 days ago

    Pretoria, South Africa Motus Aftermarket Parts Full time

    **PERFORMANCE RESPONSIBILITIES**: - Perform general administrative functions at the relevant branch - Relieve the cashier(s) in the front or the COD clerk when needed - Answer telephones/switchboard duties - Matching of Cash on Delivery invoices on the system each day - Taking customer deposits, receipting these & ensuring that they are banked timeously...

  • Admin Assistant

    4 days ago

    Pretoria, South Africa Dante Personnel Full time

    Gauteng, Pretoria East - R 10000 Well established Law Firm in Pretoria East is looking for an Jnr Admin Lady in their Conveyancing Department **Minimum requirements**: - Grade 12 - Looking for a young Admin person to train in the Conveyancing Department - Will be doing normal admin duties - Will be receiving the necessary training - Must be willing to...

  • HR / Admin Assistant

    7 months ago

    Pretoria, South Africa Unique Personnel Full time

    **Job Number** - 73092 **Job Type** - FT Contract **Job Title** - HR / Admin Assistant **Computer Skills** - Internet,MS Excel,MS PowerPoint,MS Word **Industry** - Mining **City** - Tshwane (Pretoria) **Province** - Gauteng - _At Least 2 - 3 Years experience as an administrative assistant (not a personal assistant)_ - _Must have experience and also be...

  • Admin Assistent/ Admin Assistant

    4 days ago

    Pretoria, South Africa Werksmag Consilium Pty Ltd Full time

    Admin Assistent Ons kliënt is 'n toonaangewende maatskappy in die konstruksie- en instandhoudingsbedryf, met n sterk fokus op elektriese dienste en n groeiende teenwoordigheid in die loodgietersmark. Hulle is bekend vir hul toewyding aan kwaliteit, innovasie en kliëntetevredenheid, wat hulle n voorkeurverskaffer in die industrie maak. Met n stimulerende...

  • Admin Assistent tot Uitvoerende Assistent/Admin Assistant to Executive Assistant

    4 days ago

    Pretoria, South Africa Werksmag Consilium Pty Ltd Full time

    Admin Assistent tot Uitvoerende Assistent van COO Ons kliënt is 'n gevestigde en dinamiese onderneming wat spesialiseer in oplossings wat ontwerp is om klante se finansiële groei en stabiliteit te bevorder. Met 'n sterk fokus op kliëntediens en kwaliteit, streef hulle daarna om hul unieke diensaanbiedings voortdurend te verbeter en uit te brei. Hul span...

  • Finance Admin Assistant

    1 week ago

    Pretoria, South Africa Fourier Recruitment Full time

    Duties Cash upon Pastel and floats prepare Invoices check Filing Staff admin General administrative work / other duties required by management. Minimum requirements Two years’ work experience with exposure to admin / accounts Computer literacy in MS Office (especially excel) Pastel experience will be an advantage Skillful lady with Afrikaans and...

  • Admin Assistant

    7 months ago

    Pretoria, South Africa Unique Personnel Full time

    Job Title - Admin Assistant - Job Number - 72759 - Skills - CRM - Industry - Medical Practice - City - Tshwane (Pretoria) - Job Description Tasks and responsibilities: - Ensuring that minutes of the weekly HVP meeting are done and saved. - Obtain all necessary documents from HVP Representatives, Doctors and Patients. Ensuring that all documents are signed...

  • Broker Admin Assistant

    7 months ago

    Pretoria, South Africa Cora O'Neil Recruitment Agency Full time

    **Brooklyn, Pretoria: BROKER ADMINISTRATION ASSISTANT** **Minimum Requirements**: - Well presentable and professional **Afrikaans speaking** - Afrikaans and English first and second languages **a must **(Afr & Eng client base) - Matric / Grade 12 - Minimum 3 years recent administration work experience in an office environment **a must**, preferably in...

  • Admin Officer

    7 months ago

    Pretoria, South Africa CareerCare-SA Full time

    The role would suit an experienced Admin Officer (within the legal field with experience in third party claims). The Admin Officer will support a team of Expert Consultants and CSIP personnel with all aspects of their caseload including but not limited to, case management, admin support, document formatting, taking/making calls, preparing documents along...