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Project Management Coordinator

2 months ago

Midrand, Gauteng, South Africa Data Centrix Full time
Job Title: PMO Assistant

We are seeking a highly organized and detail-oriented PMO Assistant to join our team at Data Centrix. As a PMO Assistant, you will play a critical role in supporting the Head of Accounting and Controlling, ensuring that meetings and appointments are planned and prioritized to optimize time usage.

Key Responsibilities:
  • Meeting and Diary Management: Manage the Head of Accounting and Controlling's diary to ensure that meetings and appointments are planned and prioritized to optimize time usage.
  • Communication and Stakeholder Management: Communicate effectively with both internal and external stakeholders, ensuring that a professional image is portrayed.
  • Travel Planning: Plan and organize travel, including preparation of detailed itineraries in advance of travel.
  • Workshop Planning: Plan and organize workshops onsite and offsite, including preparation of detailed agendas.
  • Presentation Preparation: Prepare presentations in MS Power Point.
  • Service Provider Liaison: Liaise with internal and external service providers.
  • Meeting Support: Organize and support in running meetings.
  • Administrative Tasks: Undertake a range of administrative tasks, including raising purchase orders.
  • Project Tracking: Track the status of project deliverables and milestones.
  • Process Improvement: Define and update project management processes, standards, and governance.
  • Project Documentation: Ensure project plans and project documentation are complete and up to date, provide regular project status updates, help acquire the necessary resources and skills, and contribute to the delivery of business systems to meet identified business requirements.
  • Workshop Organization: Organize workshops to identify areas of improvement for projects, documenting recommendations.
Requirements:
  • Administrative Experience: Strong administrative experience within a professional environment.
  • Microsoft Packages: Working knowledge of all Microsoft packages, including Word and Excel.
  • Power Point Skills: Excellent Power Point skills.
  • Organizational Skills: Highly organized individual with the ability to multitask and manage a high volume of work.
  • Communication Skills: Confident individual with excellent spoken and written English.
  • Pressure Management: The ability to work well under pressure.
  • Self-Motivation: Self-motivated with good attention to detail.
  • Team Player: Team player and able to support other colleagues if required.