Communications Coordinator Specialist

7 days ago


Randburg, Gauteng, South Africa African Parks Network Full time

African Parks Network is seeking a highly organised, self-motivated and personable individual to assume the role of Comms Assistant within the Communications and Marketing Department.

Job Description
  • The primary purpose of this position is to assist with a broad set of responsibilities, including helping with team travel logistics; the compilation and storage of information and other content; the management of calendars, inventories, databases and other central repositories.
  • Work with all members of the team to ensure efficient coordination and planning of group projects and campaigns.

Detailed Responsibilities

  • Newsletter and Mailer Management: Oversee the newsletter and mailer/database management, including the segmenting, and sending of all newsletters.
  • Multimedia and Asset Management: Manage and curate online systems, including SharePoint with living documents (video files, brochures, factsheets, etc.). Maintain and organize the Communications and Marketing Department's database of multimedia assets (Filecamp, Frame.io), ensuring proper cataloguing, accessibility, and searchability.
  • Social Media and Website Support: Contribute to the production of written and visual content for social media platforms (Facebook, Instagram, Twitter, LinkedIn). Assist with basic updates to the African Parks website and microsites, ensuring content remains current.
  • Vendor and Merchandise Management: Handle vendors, ordering, and shipping of merchandise. Manage inventory of marketing materials and merchandise for efficient planning and task management.
  • Special Projects Coordination: Coordinate the collection, compilation, distribution, and shipping of relevant materials such as factsheets, brochures, Annual Reports, and other marketing collateral.
  • Travel and Logistics Coordination: Organise travel arrangements for the team, photographers, videographers, media and any stakeholders within the department, including booking flights, securing visas, and overseeing logistics.
  • External Partner Collaboration: Work with third parties as requested, including external production agencies, tourism groups, designers, donors, and other partners.
  • Contracts: Manage contracts and logistics for content creators, photographers, videographers, media and writers visiting the parks, ensuring smooth coordination and support.
  • Financial and Administrative Support: Create purchase orders, process departmental invoices, and maintain records related to the departmental budget.
  • Campaign and Asset Sharing: Create folders with top photos and videos of each park, ensuring accurate captions and timely distribution to partners, press, and donors. Assist in developing bespoke multimedia asset folders for specific campaigns and requests.
  • Overall Departmental Support: Provide assistance to the CMO/Director and the broader team with any marketing and communications needs including setting up team meetings and taking minutes.


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