HR Support Specialist

2 days ago


Roodepoort, Gauteng, South Africa Danté Personnel Recruitment Full time

About the Role

Danté Personnel Recruitment is seeking an experienced Office Manager to join our team and oversee the day-to-day operations of our office.

Key Responsibilities

The successful candidate will:

  • Oversee the inventory and procurement of office supplies, ensuring stock levels meet office needs
  • Manage relationships with office suppliers, coordinating deliveries and maintenance
  • Ensure the office environment is well-maintained, handling any repairs or issues
  • Prepare and edit documents as required, ensuring all written materials meet company standards
  • Manage filing and documentation
  • Manage the booking system for the boardroom
  • Manage company vehicle bookings
  • Categorize and store files, maintaining the office's law library and supplies
  • Retrieve documents for attorneys to do their work
  • Ensure office supplies are sufficient
  • Monitor the diary system
  • Ensure the administration of the firm is in order
  • Ensure the smooth running of the firm
  • Administer court files and calendars with court deadlines
  • Handle petty cash management, reconcile expenditures, and submit reports to the accountant on a monthly basis
  • Organize client gifts and marketing materials for events, including obtaining quotes and liaising with vendors
  • Manage travel arrangements for senior staff, including flights, accommodations, car rentals, and insurance
  • Prepare travel packs for employees, ensuring they have all necessary documents for trips
  • Assist staff with travel claims and manage reimbursement processes
  • Plan and arrange office social events, ensuring a smooth and enjoyable experience for all attendees
  • Liaise with external service providers to resolve IT-related issues
  • Arrange for technical support when necessary
  • Draft, review, and update company policies, ensuring they are aligned with best practices and legal requirements
  • Handle insurance renewals and manage claims for vehicles and other assets
  • Address any insurance-related queries and liaise with providers as necessary
Requirements

Applicants must have:

  • A Human Resource Degree or Diploma
  • Minimum of 3-5 years' experience in Office Management / HR in a law firm with not less than 10 employees is an added advantage
  • Computer Literacy - MS Office


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