HR Support Specialist
2 days ago
About the Role
Danté Personnel Recruitment is seeking an experienced Office Manager to join our team and oversee the day-to-day operations of our office.
Key ResponsibilitiesThe successful candidate will:
- Oversee the inventory and procurement of office supplies, ensuring stock levels meet office needs
- Manage relationships with office suppliers, coordinating deliveries and maintenance
- Ensure the office environment is well-maintained, handling any repairs or issues
- Prepare and edit documents as required, ensuring all written materials meet company standards
- Manage filing and documentation
- Manage the booking system for the boardroom
- Manage company vehicle bookings
- Categorize and store files, maintaining the office's law library and supplies
- Retrieve documents for attorneys to do their work
- Ensure office supplies are sufficient
- Monitor the diary system
- Ensure the administration of the firm is in order
- Ensure the smooth running of the firm
- Administer court files and calendars with court deadlines
- Handle petty cash management, reconcile expenditures, and submit reports to the accountant on a monthly basis
- Organize client gifts and marketing materials for events, including obtaining quotes and liaising with vendors
- Manage travel arrangements for senior staff, including flights, accommodations, car rentals, and insurance
- Prepare travel packs for employees, ensuring they have all necessary documents for trips
- Assist staff with travel claims and manage reimbursement processes
- Plan and arrange office social events, ensuring a smooth and enjoyable experience for all attendees
- Liaise with external service providers to resolve IT-related issues
- Arrange for technical support when necessary
- Draft, review, and update company policies, ensuring they are aligned with best practices and legal requirements
- Handle insurance renewals and manage claims for vehicles and other assets
- Address any insurance-related queries and liaise with providers as necessary
Applicants must have:
- A Human Resource Degree or Diploma
- Minimum of 3-5 years' experience in Office Management / HR in a law firm with not less than 10 employees is an added advantage
- Computer Literacy - MS Office
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