Office Receptionist Manager

6 days ago


Cape Town, Western Cape, South Africa Milkor Integrated System Full time

Milkor Integrated Systems provides cutting-edge solutions across various domains. Our team is comprised of highly skilled professionals who embody excellence, innovation, and safety in their work.

Key Job Responsibilities:
  • Welcome visitors professionally, ensure they sign in, and direct them to the correct personnel or department.
  • Provide assistance to clients navigating the office.
  • Answer, screen, and direct incoming calls via the switchboard, taking messages, and providing information when necessary.
  • Manage meeting and appointment scheduling, including assistance with booking meeting rooms for Senior and Line Managers.
  • Capture daily time and attendance.
  • Complete visitor registration and maintain records.
  • Verify that all visitors complete the required Non-Disclosure Agreement document before entering the premises.
  • Maintain security by following procedures, monitoring visitor logs, and issuing visitor badges.
  • Perform general administrative duties such as data entry, filing, scanning, photocopying, and providing additional support as needed.
  • Liaise with the travel agent to book flights, accommodation, and transportation for employees and visitors.
  • Provide administrative support to other departments, including loading purchase orders into the internal system.
  • Ensure reception areas and meeting rooms remain tidy and clean by coordinating with the cleaning staff.

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