Project Accountant

3 weeks ago

Sandton, South Africa Pele Energy Group Full time
Project Accountant Job Description

Pele Energy Group is seeking a highly skilled and experienced Project Accountant to join our team. As a key member of our finance department, you will be responsible for preparing budgets, monitoring variances, and reporting on financial performance to various stakeholders.

Key Responsibilities:
  • Develop and manage project budgets aligned with funding requirements
  • Monitor expenses, prepare financial statements, and ensure compliance with funding regulations
  • Manage funds disbursement to project construction contractors
  • Establish internal controls, review grantees' financial reports, and coordinate audits
  • Provide financial insights for informed decision-making
Project Management Unit Support:
  • Develop new financial procedures to support project delivery
  • Monitor financial administration of framework agreements to ensure consistency with commercial pricing models and commercial strategy
  • Provide budget information as required, including fee rates, LOE, actual project costs, burn rates, etc.
  • Monitor disbursement of funds to project construction contractors according to approved budgets
  • Set up and maintain budget tracking on all projects; monitoring, reporting, and analyzing budget variances
  • Prepare month-end reports for management, including profit and loss statements and balance sheets
  • Manage cash flow projects and reports
  • Assist with client project audits
  • Prepare advances, sales invoices, work-in-progress, assist with credit control, and process purchase invoices
  • Liaise with the Finance department on any issues and necessary changes in processes
  • Keep project finance records and provide assistance in financial reporting as requested
  • Ensure that all invoicing and financial requirements are met on time
Project Accounting:
  • Attend project-related meetings with the practice area
  • Liaise with funders on queries and requirements
  • Keep up to date with the terms and conditions of contracts
  • Budget updates and maintenance and track budget to actual spending
  • Keep project reconciliations up to date
  • Process invoice requests
  • Capture all project-related transactions on Sage where necessary
  • Ensure that all relevant documentation is kept up to date on the Finance Drive and Project Drive
Project Suppliers and Subcontractors:
  • Capture project supplier invoices and allocate to various GL accounts
  • Add new supplier accounts on Sage
  • Keep Supplier BEE information up to date
  • Reconcile supplier payments to statements and invoices to be approved by the Head of Energy Operations
  • Allocate supplier payments as per the remittance and reconcile debit orders to supplier statements and invoices
  • Send suppliers their payment remittances
  • Liaise with signatories to release payments and report to any questions on payments
  • Submit all supplier payment batches to the Head of Energy Operations for approval and load the payments on banking platform for approval by the Group Financial Manager and Chief Financial Officer
  • Collect supplier statements and reconcile them to the age analysis at month-end
  • Process any necessary accounts payable correction journals for approval by the Group Financial Manager
  • Handle supplier queries and manage subcontractors
Project Cashbooks and Payments:
  • Load all new recipients on the banking platform
  • Process subcontractor accruals at year-end
  • Capture cashbooks - Project bank accounts
  • Ensure that all cashbooks are reconciled every month - Project bank accounts
  • Process project-specific staff claims and supplier payments
  • Arrange per diems for travel and events; ad hoc requests as and when required
  • Ensure that excess or surplus funds are identified, and spending plans are implemented
Requirements:
  • B.Com or related finance degree
  • 8+ years of experience
  • ERP/SAGE knowledge is advantageous
  • Excellent Microsoft Excel skills, and proficiency in other Microsoft Office Suite Products
  • Excellent report writing skills for Budgets Analysis and Management Accounts
  • Experience with Finance Business Partnering and financial information analysis
  • Cost/Management Account experience
  • Short-term budgeting and long-term financial planning experience
  • A clear understanding of overall business and Cost Driver analysis

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