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Senior Office Administrator

1 week ago

Cape Town, Western Cape, South Africa Oasis Full time
Job Overview

This mid-senior level administrative position supports the Executive Director in driving business success through exceptional administrative support.

As a trusted partner, you will oversee complex schedules, facilitate communication, and coordinate business-critical activities with precision and discretion.

Main Duties
  • Oversee the Executive Director's calendar, prioritizing tasks, and scheduling appointments, meetings, and travel arrangements to optimize productivity and organization.
  • Manage all forms of communication, including emails, calls, and correspondence, with professionalism and tact.
  • Plan and coordinate travel, accommodation, and itineraries for domestic and international business trips. Organize key events such as board meetings, client events, and internal team activities.
  • Prepare, review, and organize essential documents, presentations, and reports with accuracy and speed. Proofread legal documents and correspondence to maintain high standards.
  • Coordinate internal and external events, client meetings, and team activities with expertise and efficiency.
  • Provide administrative support for ongoing projects, track project timelines, and ensure deadlines are met.
  • Conduct research and prepare reports, presentations, and briefings as required. Gather market insights to inform strategic decision-making.
  • Act as a liaison between the Executive Director and internal teams, clients, and stakeholders, maintaining confidentiality and professionalism.
  • Exercise discretion when handling sensitive information and handle high-pressure situations with poise.