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Team Assistant

2 months ago

Pretoria, Gauteng, South Africa The World Bank Full time
Job Title: Team Assistant - Operations Support

Are you a highly organized and energized professional looking for a challenging role in a dynamic environment? We are seeking a Team Assistant to join our team in Pretoria, South Africa.

Job Summary:

The Team Assistant will provide administrative and client support to the Operational Staff, working under the leadership of the Country Director and the Operations Manager. The successful candidate will be responsible for providing operational and administrative support, managing information, and coordinating logistics.

Key Responsibilities:
  • Provide administrative support to the Operational Staff, including preparing documents, reports, and presentations.
  • Manage information and data, including maintaining up-to-date unit project files and retrieving data from various sources.
  • Coordinate logistics, including scheduling meetings, arranging travel, and managing budgets.
  • Provide client support, including answering internal and external queries, and maintaining current distribution lists.
Requirements:
  • Diploma in Secretarial Studies or Office Management or Business Administration.
  • Minimum of three years of relevant work experience in a large international or service or private sector organization.
  • Proficiency in using advanced functions on Bank standard computer applications (Windows applications: Word, Excel, and PowerPoint).
  • Knowledge of and ability to execute diverse work procedures related to the timely processing and production of assigned outputs and supporting administrative activities.
Competencies:
  • Technology and systems knowledge.
  • Project and task management.
  • Institutional policies, processes, and procedures.
  • Versatility and adaptability.
  • Client Orientation.
  • Drive for Results.
  • Teamwork (Collaboration) and Inclusion.
  • Knowledge, Learning and Communication.
  • Business Judgment and Analytical Decision Making.

The World Bank Group offers comprehensive benefits, including a retirement plan, medical, life, and disability insurance, and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.