HR Operations Specialist

1 week ago


Alberton, Gauteng, South Africa Deployed security group Full time
Job Overview

The Deployed Security Group is seeking a skilled and experienced Human Resources Administrator to join their team in Gauteng. This role is responsible for handling all HR-related tasks, ensuring compliance with labor laws, managing employee relations, and supporting recruitment and training activities.

Key Responsibilities
  • HR Administration:
    • Daily employee roll call and time and attendance tracking;
    • Tracking, controlling, and managing time and attendance of employees by notifying absence and requesting managers' feedback on employees absent;
    • Monitoring employee attendance against overtime schedules;
    • Following up on leave schedules and planning;
    • Drafting, controlling, and issuing employment contracts of fixed-term and permanent employees;
    • Administrating all admin functions for payroll input;
    • Maintaining employee files and leave records;
    • Ensuring all HR admin on employee files is up to date and correct;
    • Managing induction program and diary entries for employees in probation and induction;
  • Workman's Compensation:
    • Recording, investigating, and following through on WCA case submissions;
    • Monitoring progress and actioning returns on claims;
    • Ensuring cost control and management reporting on claims processes.
  • Performance Management & Training:
    • Coordinating training schedules and bookings for employees to ensure they attend training;
    • Controlling of learnership and apprenticeship schedules;
    • After performance review, managing employee planning for training and support/counseling follow-ups;
    • Recording reviews and diarizing future appointments for reviews;
    • Reviewing employee files from training and ensuring documentation is correct and completed correctly;
  • Payroll:
    • Responsible for monthly payroll transactions on SAGE 300;
    • Assisting with capturing employee data on SAGE 300;
    • Providing support to the HR Manager and Payroll Administrator for employee administration.
  • Recruitment:
    • Initial candidate screening for suitability for placements of the candidate for culture fit;
    • Sourcing, screening, and handling of administration within the recruitment of employees – including controlling the references, credit, and criminal checks;
    • Scheduling interviews with shortlisted candidates with the relevant Department Heads.
  • Other (Adhoc basis):
    • Managing the Health and Safety program in line with the OHS Act;
    • Payroll backup for relief of Payroll Administrator;
    • Medical Testing Assessment:
      • Arranging and confirming medical testing of drivers/employees;
      • Managing and confirming the results on the completion of the tests.

Record, communicate, and file all medical results.



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