Executive Support Specialist

6 days ago

Pretoria, Gauteng, South Africa UD Trucks Full time

We are seeking a highly skilled Executive Support Specialist to join our team in Gauteng, Pretoria. The ideal candidate will be responsible for providing exceptional administrative support to our executive team, ensuring seamless day-to-day operations.

Responsibilities:

  • Calendar Management: Efficiently manage executive calendars, scheduling meetings, appointments, and conference calls.
  • Travel Coordination: Arrange travel itineraries, including flights, accommodations, and ground transportation for business trips.
  • Communication Management: Manage incoming and outgoing communications, prioritizing and responding to inquiries as appropriate.
  • Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
  • Administrative Support: Provide general administrative support, including drafting correspondence and preparing reports.
  • Information Management: Organize and maintain electronic and paper files, databases, and records.
  • Project Assistance: Assist with special projects and initiatives as assigned.
  • Relationship Management: Build and maintain positive relationships with internal and external stakeholders.
  • Confidentiality: Handle sensitive information and confidential matters with discretion and integrity.
  • Stakeholder Management: Act as a liaison between the executive(s) and internal/external stakeholders.
  • Ad Hoc Tasks: Handle ad-hoc tasks as assigned.

Requirements

Qualification:

  • A National Diploma or Bachelor's degree in Office Administration or related field.

Experience:

  • 5 years' proven experience in a similar role providing support at an executive level in a bank.
  • Office management experience and proven success in office administration.
  • Proficient in Microsoft Office Suite and other relevant software and tools.
  • Computer literacy at an advanced level.
  • Minutes taking and report consolidation.
  • Ability to prioritize tasks and meet deadlines.

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