Group POD and Scanning Manager

4 weeks ago

Boksburg, Gauteng, South Africa Job Masters Pty Ltd Full time
Job Title: Group POD and Scanning Manager

Job Masters Pty Ltd is seeking a highly skilled and experienced Group POD and Scanning Manager to join our team. As a key member of our operations team, you will be responsible for managing Group scanning and Group Pods, as well as national POD department and POD requests.

Key Responsibilities:
  • Manage Group scanning and Group Pods
  • Manage national POD department
  • Manage POD requests
  • Run daily National WIP Reports and send to the Group
  • Monitor reports to ensure all POD's were released to the Web
  • Monitor and ensure all original pods are sent to clients on time
  • Ensure that customers and internal departments are assisted with POD requests
  • Housekeeping - responsible for immediate area, department, warehouse or workshop
  • Safety walk - all individuals are responsible to conduct daily safety walks through their immediate work area, department, warehouse or workshop
  • Responsible to understand the safety and evacuation drill in immediate area and if not, request additional training
  • Apply and adhere to the SHEQ guidelines and safety procedures within the Value Group
  • Responsible as an individual or in a managing position to report any incidents/failures to your immediate superior
  • As a manager you are responsible to action all incidents reported
  • Assist Debtors department with outstanding POD reports from customers
  • Maintain status 51 52 for branches and JHB
  • National outstanding POD report for the group
  • Monitor status 41 report for branches and JHB
  • Ensure customers are assisted with their POD queries and requests
  • Ensure branches are up to date and have no problems regarding scanning
  • Monitor branches reports and resolve queries
  • Monitor scanners and report issues to IT
  • Measure by workload in office
  • Assist with internal POD requests and queries
  • Monitor POD request report and resolve issues where needed
  • Monitor incorrect captured and no charge POD's
  • Monitor stand alone scanning for VTR and Dedicated Distribution
  • Assist with POD releasing to the Web
  • Housekeeping on E-docs, fixing errors and clearing duplicate batches and errors
  • Monitor the capturing on E-docs stand alone
  • Deactivate status 58 on request by senior management
  • Monitor E-docs report on Web to ensure that all statuses are updated
  • Assist customers with outstanding POD reports
  • Monitor Blick reports daily/attendance registers
  • Monitor workload
  • Monitor scanning stats on a monthly basis
  • Monitor telephone account
  • Monitor leave and sick leave
  • Conduct appraisals
  • Monitor and maintain the asset register
  • Assist in relevant operations/operational functions as required
  • Maintain professional conduct
Requirements:
  • Matric
  • Related qualification an advantage
  • Computer literate
  • 3 to 5 years related experience
Skills:
  • Can effectively maintain a range of accounting systems
  • Can extract information and compile reports to address specific business usage or management information needs
  • Can retrieve information through non-apparent channels
  • Able to develop new administrative systems or procedures for own department/division
  • Able to manage and control administrative system in own department/division
  • Can utilise administrative support systems to assist in budgeting
  • Can identify and generate information for the setting up of budgets in own department
  • Can analyse past budgets correctly
  • Able to apply business principles and processes applicable to own work area/environment under general supervision
  • Able to follow basic financial procedures under direct supervision
  • Able to execute specific functions within the parameters of the financial structures and system at disposal
  • Able to complete numerical calculations
  • Able to apply Health and Safety procedures in own work area
  • Able to monitor Health and Safety in own work area and take corrective action where necessary
Personal Attributes:
  • Energetic
  • Honesty
  • Able to deal with pressure
  • Self confident
  • Proactive
  • Committed
Knowledge:
  • Has a thorough understanding of all the accounting systems in the organisation and how to effectively maintain these
  • Can understand organisational accounting needs and identify the extent to which current accounting systems correspond to needs
  • Understands the interaction of different administrative procedures between departments in the organisation
  • Knows how to develop streamline administrative systems for own department/division
  • Has a sound knowledge of budgeting processes and practices within the organisation
  • Has a sound knowledge of the factors that need to be accommodated in the different organisational budgets
  • Understands the business environment in which the organisation operates
  • Understands the type of product or service rendered by the organisation
  • Is aware of who the opposition is
  • Basic understanding of production targets set for own work area
  • Aware of the importance of effective financial procedures for the organisation
  • Knowledge of Health and Safety procedures and policies applicable to own work area
  • Understands the relevant legislation and the implication thereof for own area of responsibility

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