Executive Secretary

3 weeks ago

Westville, KwaZulu-Natal, South Africa Boardroom Appointments Full time
Executive Secretary Job Description

Boardroom Appointments is seeking a highly skilled and experienced Executive Secretary to join our team. As a key member of our management team, you will provide administrative support to our Director and ensure the smooth operation of our office.

Key Responsibilities:
  • Office Activity Scheduling and Planning: Maintain the Director's calendar, schedule executive and broader management and stakeholder meetings, and establish critical event priorities for planning purposes.
  • Interpersonal Communication: Interact internally and externally to confirm arrangements and programs, coordinate the booking of venues for meetings, and coordinate the décor and layout, food service, invitations, functions, and meetings.
  • Executive Support: Prepare correspondence on the Director's behalf, commission work on the Director's behalf, manage the Director's electronic diary, prepare supporting reports, make conference bookings, administer vehicle logs, travel, cell phone, and medical claims, and ensure submission to the appropriate section for payment when necessary.
  • Teamwork and Self-Management: Take ownership and accountability for tasks and activities, demonstrate effective self-management in terms of planning, prioritizing, and self-development, follow through to ensure quality and productivity standards of work are consistently and accurately maintained, inform relevant parties in the event of tasks or deadlines not being met, and provide appropriate resolution.

Requirements:

  • Matric [Grade 12]
  • Secretarial or Office Administration Diploma
  • 5+ years of secretarial-related working experience is essential
  • Advanced Computer literacy: Microsoft Word, Excel, PowerPoint, and Outlook, and advanced PowerPoint presentation certificate and experience

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