Accounting Specialist

1 week ago

Cape Town, Western Cape, South Africa abc Full time
Job Description:

The role of an Accounting Specialist at abc is a challenging and rewarding opportunity for a motivated individual to join our finance team. The successful candidate will be responsible for ensuring the accuracy, maintenance, and completeness of all accounting records and related transactions, as well as performing various other ad hoc requirements in the financial operations department.

Key Responsibilities:
  1. Accounting Support: Work closely with the Accountant to ensure the smooth operation of all finance and accounting matters.
  2. Trial Balance: Support the Financial Accountant responsible for the company trial balance and ensure the accuracy and understanding of all general ledger accounts.
  3. Balance Sheet Reconciliations: Responsible for the accurate, timely, and complete preparation of relevant balance sheet reconciliations.
  4. Review Entries: Review entries processed to accounts on a highly detailed level.
  5. Manage Foreign Supplier Payments: Manage the company's foreign suppliers, including payments, and ensure correctly prepared, tracked, and receipted (GRNI) and foreign supplier reconciliations.
  6. Company Payments: Assist with company payments and fulfill the role of loading payments/refunds on a bi-weekly basis.
  7. Support for Month-end, Year-end Process & Statutory Reporting: Support the Accountant and Finance Manager and be accountable for the financial month-end and year-end processes. The Accounting Specialist will support the Accountant and Financial Accountant with managing the finance month-end checklist. Assist with preparation of all statutory requirements (i.e.: VAT, provisional tax, and income tax returns) including the accounting, eFiling maintenance, and payment thereof. Communicate and interact with the external auditors and provide all information as requested and required by the auditors. Assist in the preparation of annual external/internal audits.
  8. Finance Reporting: Analyse and prepare variance reports and expenses to ensure that they have a detailed knowledge of all accounting transactions. Ensure strong quality control over all financial transactions and monthly reporting, including sales and volume reporting. Analyse any financial data required by the Finance Manager, including SAGE Data Analytics and any other reporting.
  9. Finance Compliance: Develop suitable standard operating procedures (SOP) for allocated company accounting functions. Ensure adherence to IFRS in all accounting operations, including but not limited to IFRS16. Ensure that adequate internal controls are in place across the financial and accounting department and that all identified financial risks are adequately addressed in a timely manner by the company. The Accounting Specialist will ensure that the accounting department operates in a 'no-surprise' environment and that all identified issues affecting the financial results of the business are communicated immediately to the Finance Manager. Maintain all necessary accounting controls in a robust and stringent manner. The Accounting Specialist will work closely with the Accountant and Financial Accountant and foster an environment of excellence, high performance, and success.
  10. Systems: Assist with testing new releases of ERP systems prior to use in a production environment. Work with the Systems Analyst and knowledgeable persons throughout the agency and its partners to help define user needs and develop data processing solutions. Analyse and troubleshoot ERP system issues reported in the department. Process stock results on a weekly and monthly basis. Assist the ERP Analyst with executing month-end reports on SAGE.
Requirements:
  • Thorough Knowledge: Thorough knowledge of accounting principles and procedures.
  • Experience: Experience with general ledger functions and the month-end/year-end close process.
  • ERP System: Advanced knowledge of SAGE X3 would be an advantage or, at the minimum, advanced knowledge of a similar ERP system (e.g., SAP or SAGE).
  • Communication: Professional and confident communicator capable of dealing with staff at all levels.
  • Problem Solving: Ability to work under pressure and meet deadlines.
  • Accounts Receivable: Specific knowledge of accounts receivable management.
  • Skills: Good problem-solving skills. Excellent planning, organizational, and time-management skills. Ability to multitask and prioritize. Work accurately, meticulously, and with high attention to detail. Analytical and strong reconciliation skills.
  • Teamwork: Enjoy working in a team, but also able to work independently.
  • Education: Matric or NQF equivalent.
  • Certificate: Diploma/certificate in accounting.
  • Experience Years: 3–4 years' experience in a similar role.
  • Ideal Environment: Ideally in a retail or FMCG environment.

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