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Contract Sales Administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa The Legends Agency Full time
Job Title: Sales Administrator

We seek a highly skilled Sales Administrator to join our team in Mobeni. Key responsibilities include managing sales orders, generating reports, and delivering exceptional administrative support.

Main Responsibilities:
  • Sales Order Handling
    • Processing sales orders from representatives and agents with precision and accuracy.
    • Verifying pricing accuracy before processing orders.
    • Resolving discrepancies or queries with representatives/agents.
    • Entering orders into the accounting system with high attention to detail.
    • Maintaining accurate records and updating the order system regularly.
  • Business Insights & Reporting
    • Developing and disseminating comprehensive sales reports (daily, weekly, and monthly).
    • Reports include MTD Reports, Weekly Sales Meeting Reports, Customer Reviews, MBR Reports, Sales Tonnage Reports, Rep/Agent Performance Reviews, Incentive Tracking, and Mass Balance Reports.
  • Internal Support
    • Providing administrative support to the debtors team with claims and queries.
    • Supporting the supply chain team with order-related issues.
    • Promoting necessary documentation for annual financial audits.
    • Distributing updated price lists to representatives and customers.
    • Generating and sending proformas and quotes to customers and sales teams.
    • Managing product listings with customers.
    • Completing additional administrative duties as required.
Key Requirements:
  • Minimum 5 years of experience in FMCG sales administration.
  • Strong expertise in order processing and sales reporting.
  • Superior communication and problem-solving abilities.
  • Ability to work accurately under pressure.
  • Proficiency in accounting/order processing software.
  • Strong organizational skills and multitasking capabilities.