Procurement Specialist

Job Title: Procurement Specialist

Company: Silk Road Consulting (Pty) Ltd

Job Type: Full-time

Location: Hermanus

About Us:

Silk Road Consulting (Pty) Ltd is a leading consulting firm that specializes in providing strategic solutions to businesses. We are seeking a highly skilled Procurement Specialist to join our team.

Job Summary:

We are looking for a Procurement Specialist to lead, develop, and implement purchasing strategies and efficient logistics of goods for multiple product lines within the businesses. This will include sourcing and purchasing of goods and services, negotiating contracts, and managing supplier relationships.

Key Responsibilities:

• Supplier Management:
  • Implement purchasing strategy to meet the needs of company business operations and achieve effective purchasing goals, including acceptable service levels, cost effectiveness, product quality, and cash flow.
  • Analyze, interpret, and implement actions based on supplier performance reports covering price, lead time, and quality.
  • Maintain records for price, lead time, and quality within company systems according to SOPs.
  • Work with QA engineer and line manager to understand, feedback to suppliers, and solve any quality or lead time problems that may arise.
  • Ensure Supplier Agreements and Exclusivity Agreements are updated and signed according to company SOPs, where applicable.
  • Develop and maintain strong relationships with key suppliers, leveraging partnerships to drive cost savings, quality improvements, and innovation.
• Order Placement:
  • Place orders to appropriate suppliers in line with the procurement policy and company product requirement standards.
  • Confirmation and communication of lead-times for delivery to farm staff, including FBMs.
  • Ensure delivery notes are appropriately received, signed off, and delivered to finance.
• Finance Reporting:
  • Ensuring excellent communication and reporting of expected payments on projects and/or large (>R500k) purchases to drive awareness and planning around cash allocation.
  • Relevant BEE reporting, including target setting of the relevant preferential procurement scorecard items and tracking thereof.
• SOP and Compliance:
  • Develop appropriate purchasing SOPs and ensure compliance with procurement policy.
  • Drive stock-holding working capital efficiencies through excellent understanding of product lead times and order timing.
  • Assist with accurate stock takes and understanding stock levels throughout the business for improved decision-making.
• General:
  • Conduct market research to identify potential suppliers, evaluate their capabilities, and negotiate favorable terms and conditions.
  • Collaborate with internal stakeholders to understand their requirements and develop sourcing plans to meet their needs.
  • Stay updated on industry trends, market conditions, and technological advancements to identify opportunities for improvement and innovation.
  • Collaborate with cross-functional teams to forecast demand, plan inventory levels, and ensure timely availability of goods and services.

Requirements:

• Bachelor's degree in business administration, supply chain management, or related.
• At least 8 years' experience in the key responsibilities above with a proven track record of effective procurement at a senior level.
• Strong Excel and other MS application experience. SharePoint, MS Teams helpful.
• Good understanding of preferential procurement scorecard items.
• Good understanding of Incoterms and ability to understand customs tariff implications for various origin purchases.
• ERP Experience, ideally with Microsoft Navision or BC365.
• Strong knowledge of procurement principles, best practices, and market trends.
• Excellent negotiation, contract management, and vendor relationship management skills.
• Demonstrated ability to lead and develop high-performing teams.
• Strong analytical and problem-solving skills, with the ability to analyze data and make informed decisions.
• Proficiency in procurement software systems and tools.
• Ability to work in a fast-paced environment, prioritize tasks, and manage multiple projects simultaneously.
• Understanding of legal, regulatory, and ethical standards related to procurement.