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Financial Statement Clerk

2 months ago

Durban, KwaZulu-Natal, South Africa Blendcor Full time

Accounts Payable Role at Blendcor

We are seeking a skilled Accounts Payable Clerk to join our team at Blendcor. The ideal candidate will be responsible for ensuring the accuracy and timeliness of invoices and payments.

Main Responsibilities:

  • Maintain the accounts payable module in SAP and ensure a 3-way matching process from PO, Good Received Notes, and Invoices.
  • Verify the accuracy of processing and matching to supporting documents.
  • Validate the validity and accuracy of processing and provide input into processes that streamline and satisfy the objective of accuracy and completeness.

Key Tasks:

  • Match and reconcile raw base oils, additives, packaging, and General Purchase Orders and Invoices.
  • Monitor and correct the integrity of the IT accounts payable system to validate payments.
  • Reconcile against supplier statements for all invoices by the 15th of the month, ensuring that supplier reconciling items are not older than 2 months.
  • Send remittance advices to suppliers after payments.
  • Proactively manage supplier account queries.
  • Discount entries and breakdowns to Shareholders.
  • Process invoice payments on the SAP accounts payable dashboard.
  • Run passing for payment reports and group edit reports for all payments.
  • Expedite and match payments according to payment terms.
  • Ensure payments by period are within set policies and the respective discount settlements are claimed.
  • Reconcile against supplier statements for all invoices by the 15th of the month, ensuring that supplier reconciling items are not older than 2 months.
  • Reconcile accrual accounts for Base Oils, Additives, Packaging, and General Accrual Accounts.
  • Raise proforma invoices to Shareholders (160000, 1600010, 160020) and ensure the GRIR account is reduced and matched timeously.
  • Reconcile creditors control accounts every month-end, match creditors ledger to General Ledger (150010, 150020, 150030, 150099, 320030).
  • Submit monthly reports - variance report, rebates for Marketers.
  • Stamp and file documents weekly and monthly as per Audit requirements.
  • Daily check on interface for discounts and price variances.
  • Monthly stock count - assist with capturing of stock sheets and verification of stock.
  • Report and submit copies of all changes of bank account numbers and vendor name change to the Financial Manager.
  • Identify financial risks and Financial Controls governance in the Accounts Payable process.
  • Print the age analysis.
  • Ensure that items older than 90 days are cleared on the age analysis. Report any debit accounts to the Financial Accountant.
  • Assist in obtaining BBEEE certificates through supplier relationships.