Shipping Logistics Specialist

6 days ago

Port Elizabeth, Eastern Cape, South Africa Unique Personnel (Pty) Ltd Full time
Job Description

The Warehouse and Shipping Manager is responsible for managing all shipping-related processes and activities, ensuring seamless export operations in compliance with governing rules and regulations.

Main Responsibilities:

  • Develops and executes the Shipping plan to maximize optimal utilization of deck-space and load-mass of vehicles.
  • Coordinates and maintains integrity of Goods in Transit, ensuring accurate documentation and timely processing.
  • Supplies OEM customers in line with required JIT and Kan-ban protocol, as and where applicable.
  • Manages the process of invoicing and preparation of all documentation for products shipped.
  • Executes all export-related administration as per governing rules and regulations and legislation, applicable to various Incoterms, Customers, and Countries shipped to.
  • Daily capturing and processing of data, as well as assistance in any administrative matters when needed.

Warehouse Operations

  • Formulates and implements policies and procedures towards continuously improving Warehouse and Shipping Department operations.
  • Co-ordinates and directs methods and systems to ensure maximum security is maintained in the warehouse and despatch areas to minimize damage or loss on route.
  • Co-ordinate and ensure accuracy of receipt of product into Shipping Department as well as posting of transactions to SAP timeously.
  • Executes the process of confirmation of all finished product and receipt into Finished Goods.
  • Controls inventory accuracy through cycle and month-end counts.
  • Maintains FIFO on selected products.
  • Ensures product, materials, and equipment preservation.
  • Conducts inspections, audits, and maintains related/relevant administration.
  • Monitors inventories and implement appropriate action to rotate/manage redundant or slow-moving stock, prevent obsolescence.
  • Investigates incidents of poor inventory accuracy and stock-outs, formulates and implements corrective and preventative action.
  • Coordinates storage and transport to/from off-site storage of materials (when applicable), and related costs.
  • Ensures effective preservation and maintenance of buildings, tools, and other facilities at all times.
  • Participate in all training with objective to upgrade working skills, develop methods and systems as well as keeping abreast with developing technologies in the Inventory Control field.

Compliance

  • Operates within controls and procedures in order to ensure the integrity of company.
  • Identifies and monitors risks within own department and area of responsibility.
  • Assists in the maintenance of a risk register, report discrepancies or areas of concern to management.
  • Ensures compliance with all relevant regulations and policy frameworks to prevent fruitless, wasteful, and irregular expenditure.
  • Update and maintain SOP's and safety practices on an ongoing basis and ensure staff duties are fulfilled as prescribed by OSH Act standards.
  • Ensure staff adheres to/comply with the necessary SHEQ policies and SOP's.
  • Continuously strives to maintain and reduce blood lead levels toward minimizing risk within hazardous environment, aligned with set Health and Safety standards and requirements.

Customer Service Management

  • Maintains effective working relationships with customers (both internal and external) towards rendering highest quality of services.
  • Represents company in meetings with relevant stakeholders.
  • Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with company core values.
  • Reports to Management on internal stakeholder-related matters.
  • Maintains relationships in accordance with policies, procedures, and legal, as well as stakeholder management system requirements.

Staff Supervision

  • Ensures that all employees have signed performance agreements.
  • Monitors and measures performance quarterly by conducting employee appraisals.
  • In collaboration with HR, identify staff performance objectives, potential areas of development, and action plans where necessary.
  • Ensures ongoing training and development of employees.
  • Addresses employee relations matters fairly and promptly.

Cost and Financial Control

  • Contributes to the budget preparation process.
  • Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources.
  • Ensures overtime remains within budgetary-and authority limits.
  • Approves purchases in line with company authorization levels.

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