Creditors Clerk

4 weeks ago


Johannesburg, Gauteng, South Africa IntelliStaff Full time
Job Title: Creditors Clerk - Accounts Payable Specialist

IntelliStaff is seeking a detail-oriented and efficient Creditors Clerk with expertise in Pastel Accounting Software to join our team. The ideal candidate will have a strong understanding of creditors' functions, excellent organizational skills, and a solid background in processing accounts payable transactions.

Key Responsibilities:
  • Process and record all supplier invoices in a timely and accurate manner using Pastel Accounting Software.
  • Ensure all invoices are matched with purchase orders and goods receipt notes (GRNs) before processing for payment.
  • Perform reconciliation of supplier statements to ensure accurate records of accounts payable.
Payment Processing:
  • Prepare and process supplier payments according to agreed terms and schedules.
  • Monitor cash flow and ensure payments are made on time to avoid delays or penalties.
  • Assist in the preparation of payment runs and ensure all payment requests are authorized according to company policy.
Supplier Relationship Management:
  • Maintain strong relationships with suppliers and resolve any queries regarding outstanding invoices, discrepancies, or payment issues.
  • Communicate effectively with suppliers regarding payment schedules and account balances.
Reconciliation and Reporting:
  • Reconcile supplier accounts and ensure that all transactions are recorded correctly.
  • Prepare reports on accounts payable activities, highlighting any discrepancies, overdue payments, or other issues.
  • Assist in month-end and year-end financial closing processes.
General Administrative Support:
  • Maintain and update supplier records, ensuring all information is accurate and current.
  • Assist with audit queries relating to accounts payable and creditors records.
  • Perform other administrative tasks as required by the finance department.

Required Qualifications and Skills:

  • Experience: Minimum of 2-3 years' experience as a creditors clerk or in a similar accounts payable role.
  • Skills: Strong knowledge of accounts payable processes, including invoice matching, payment processing, and reconciliation.
  • Proficiency in Pastel or similar accounting software (e.g., QuickBooks, Sage).
  • Excellent numerical and analytical skills with keen attention to detail.
  • Strong organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.

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