Archivist Assistant

We are seeking highly organized and detail-oriented individuals to join our team as Archive Clerks. As an Archive Clerk, you will play a crucial role in maintaining the accuracy and integrity of our document management systems.

• Document Scanning and Indexing: Scan, upload, and index paper documents into the DocuWare system, ensuring accurate and efficient processing.
• Filing System Maintenance: Maintain both physical and digital filing systems to ensure easy access to documents.
• Document Archiving: Archive older documents in compliance with company retention policies and regulatory requirements.
• Quality Assurance: Perform quality assurance checks on scanned documents to ensure data integrity.
• Document Disposal: Ensure that documents identified for disposal are shredded in accordance with company policies and data protection regulations.
• Collaboration: Work closely with various departments to ensure timely storage and disposal of critical documents.
• Document Retrieval: Assist with document retrieval requests from other departments as needed.
• Record Keeping: Maintain accurate logs and records of documents scanned, indexed, filed, and shredded.

• Grade 12
• Certification in records management or archival science is advantageous
• Previous experience in document management or clerical roles is preferred, especially working with document management systems like DocuWare
• Proficiency on MS Office Suite

To apply, please submit a detailed updated CV and complete your registration on Ditto Hire, our application tracking system. AJ Personnel is fully POPIA Compliant. Only shortlisted candidates will be contacted. If you have not received a response within two weeks, your application was most likely unsuccessful.