Procurement and Payments Professional
4 days ago
Job Description:
The Accounts Payable Specialist will be responsible for managing and overseeing the end-to-end processing of all payments owed by the business to its vendors, suppliers, and other service providers. This includes receiving and reviewing invoices, entering invoice information into the AP system, scheduling and processing payments, reconciling statements, and resolving payment issues.
The successful candidate will have a strong understanding of accounting principles and practices, as well as excellent communication and organizational skills. If you are a detail-oriented professional who is able to work effectively in a fast-paced environment, this could be the perfect opportunity for you.
- Strong understanding of accounting principles and practices
- Excellent communication and organizational skills
- Detail-oriented professional
Key Responsibilities:
- Receive and review invoices from suppliers or service providers, ensuring that the details match the corresponding purchase orders or statements
- Enter invoice information into the AP system, including amounts, payment terms, and appropriate accounting codes to ensure accurate tracking and reporting
- Schedule and process payments according to agreed-upon terms via EFT, credit cards, etc., ensuring payments are made on time and in the correct amounts
- Reconcile statements received from suppliers with internal records to verify that all invoices are accounted for and to resolve any discrepancies
- Match invoices with corresponding purchase orders (POs) and receiving reports (GRNs) to ensure that the correct items, quantities, and pricing have been billed
- Address and resolve payment issues, such as incorrect billing, overcharges, or discrepancies between received goods/services and billed amounts
- Assist with month-end and year-end closing by ensuring all accounts payable transactions are recorded, and outstanding items are properly reflected in financial statements
- Verify statutory charges on invoices and ensure they are accurately reported and remitted in compliance with applicable tax regulations
- Update and maintain supplier information, including payment terms, bank account details, and contact data, to ensure timely and accurate processing
- Generate AP reports, such as aging reports and cash flow forecasts, to track outstanding balances, monitor payment schedules, and assist in financial planning and internal audits
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