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Facilities Management Specialist

1 week ago

Roodepoort, Gauteng, South Africa Architectural Services Full time

Job Summary:

We are seeking a highly motivated and experienced Branch Administrator to join our team at Architectural Services.

The successful candidate will be responsible for managing all administrative functions of the branch, including payroll, finance, and human resources. They will also be tasked with ensuring the smooth flow of information within the branch, as well as providing exceptional customer service.

Key Responsibilities:

  • Manage payroll and salary-related concerns
  • Daily booking of Guards on Posting Sheet
  • Billing and finance management
  • Personnel management and HR – onboarding, terminations, etc.
  • Fleet management
  • Manage budget allocation for Transport Department/Invoices/PO Request
  • Assist and support Manager with financial actions
  • Manage all Branch Assets
  • Ensure timely submission of weekly, monthly, and quarterly reports for all sites required
  • Be a key point of contact for all departments on branch matters
  • Adhere to normal office administration/duties, such as answering telephone calls, emails, filing, etc.
  • Implement and adhere to all Company Policies and Procedures
  • Manage schedules and deadlines of all administrative functions
  • Ensure the smooth and adequate flow of information within the branch to facilitate effective business operations
  • Oversee facilities services, maintenance activities, and tradespersons
  • Prepare monthly reports and assist with presenting performance and other reports to Managers and Executives
  • Support Managers, Snr Managers, and Executives with projects and tasks when required

Requirements:

  • Grade 12 or Matric Certificate
  • Tertiary qualification will be an advantage
  • Minimum of 3-5 years in a similar environment
  • Advanced Excel skills – advantages
  • Payroll knowledge and experience – essential
  • Computer literacy and proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
  • No criminal record
  • Own reliable transport
  • Should reside within the Klerksdorp or surrounding areas