Enterprise Information Governance Specialist

1 month ago

Pretoria, Gauteng, South Africa Thusa Batho Labour Solutions Full time

We are seeking a highly experienced Enterprise Information Governance Specialist for a three-month contract, with the possibility of a three-month extension. The ideal candidate will be responsible for developing and implementing information governance policies, coordinating the transfer of information to storage facilities, and ensuring compliance with organisation's standards.

Key Responsibilities:
  • Immediately develop and manage the information movement plan
  • Assessing the current information management environment of the organisation and developing an assessment report and roadmap towards one comprehensive and uniform system
  • Develop and review the applicable policies, processes, procedures for information management for approval
  • Identify, develop and inform electronic information management system requirements and system development based on overall needs of the organisation
  • Classify data according to indexing methods and protocols
  • Establish an on-site filing room system and resources
  • Communicating the organisation's information management policies, processes and procedures to staff department and branches
  • Develop and implement a change management process
  • Ensure that the information management policies, processes and procedures are adhered to across the organisation by monitoring and reporting on implementation
  • Participating in the organisation's wide information initiatives (meetings, special projects)
  • Capacitating each department with the relevant tools and skills to enable the maintenance of information in each department area
  • Instructing department staff on procedures for retrieval of information from the Storage Facilities, and for accessing information held by the Archives Facility and providing advice when required
  • Reviewing Information Transfer Lists to ensure accuracy and completeness, before signing and transmitting the lists to the Storage Facilities
  • Returning Lists to the transferring department for correction when required
  • Sending complete and accurate lists to the Storage Facilities
  • Assisting in resolving problems with the transfer process by communicating with responsible staff in department areas and with the Storage Facilities
  • Receiving copies of Transfer Lists after the records have been transferred and distributing to the appropriate department so that location and retrieval information is readily available to staff
  • Assisting in tracking, locating, and retrieving information by maintaining a central set of Transfer Lists or data
  • Create and maintain effective relationships with departments to obtain the right information
  • Obtain information from different departments and review to ensure appropriateness
  • Collate collected information, and categorise it according to set specifications
  • Oversee the management of electronic and paper-based information to ensure compliance
  • Oversee the conversion of data from paper to electronic forms
  • Ensure that all data is adequately protected from internal and external threats
  • Classify data according to indexing methods and protocols
  • Ensure appropriate quality control within information management processes
  • Create and maintain reports on information management processes, resources, and activities
  • Ensure skills transfer and capacitation of IT and Records resources to ensure sustainability of processes

The estimated salary for this position is between $80,000 and $100,000 per annum, depending on experience and qualifications.

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