Litigation Secretary

Job Title: Litigation Secretary

A leading law firm is seeking a highly skilled Litigation Secretary to provide administrative support to its dynamic legal team.

• Document Preparation: Assist attorneys in drafting, formatting, and proofreading legal documents, including pleadings, motions, briefs, and discovery materials.
• Filing Court Documents: Manage the electronic and physical filing of legal documents with courts, ensuring timely submissions and compliance with court rules.
• Case File Management: Organize and maintain case files, including correspondence, legal documents, and evidence, for easy access.
• Scheduling: Coordinate appointments, court appearances, depositions, and meetings for attorneys, clients, and other legal personnel.
• Client Communication: Act as a point of contact for clients, answering inquiries and providing updates on case progress as directed by attorneys.
• Court Liaison: Coordinate with court officials, including clerks and judges' chambers, to manage case filings, hearing schedules, and court appearances.
• Research: Assist attorneys with legal research, document retrieval, and compiling information relevant to the case.
• Administrative Tasks: Handle general office duties, including managing correspondence, scheduling, answering phones, and billing.

Requirements:

• At least 5 years of experience as a litigation secretary in a law firm.
• Ability to draft and prepare High Court and Magistrates Court documents.
• Knowledge of court processes in the High Court and Magistrates Court.
• Outstanding communication and typing skills.
• Bilingual (Afrikaans and English) with a strong emphasis on English.
• Proficient in MS Office.
• Experience in LegalSuite.
• Ability to pay attention to detail, work independently and under pressure.