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GME Support Coordinator

3 weeks ago

Pretoria, Gauteng, South Africa New York Medical College Full time
Job Overview
The Administrative Specialist for the Office of GME at New York Medical College performs diversified support and project coordination duties that promote the smooth functioning of the office. With a focus on specialized administrative work and project execution, this individual is a key supporter of the major academic unit. The Administrative Specialist reports to the Director of GME.

Key Responsibilities
  • Distribute materials related to GME Committee meetings.
  • Draft GME Committee minutes.
  • Communicate with voting GME Committee members before meetings to confirm planned participation in facilitation of quorum.
  • Track GME Committee member meeting attendance.
  • Draft annual committee and subcommittee membership recognition letters.

Additional Duties
  • Draft meeting minutes for Program Coordinator and Director Meetings.
  • Review program faculty and resident/fellow rosters, requesting information from programs to complete entries as needed for ACGME annual updates.
  • Maintain spreadsheet of required and actual program director, associate program director, core faculty, program faculty, and program coordinator number and full-time equivalents in preparation for ACGME annual updates.
  • Track resident/fellow work hours and regularly provide information on missing entries and violations to programs and GME Office leadership.

GME Programming
  • Submit room and catering requests.
  • Send and track speaker invitations.
  • Order and prepare promotional and printed materials.
  • Track event registrations.
  • Send event reminders.
  • Track event evaluation and draft summary reports.

Data Management and Recordkeeping
  • Manage tracking of prior GME training records and Milestones for transferred residents and fellows.
  • Manage tracking of final evaluations for residents/fellows graduating or otherwise separating from programs.
  • Manage tracking of non-renewal and retracted non-renewal letters.
  • Manage tracking of Step 3/ COMLEX 3 records.
  • Perform initial review of requests for applied research support to confirm personnel eligibility and complete material submission, requesting missing materials as indicated.