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Extramural Administrator

2 months ago

Johannesburg, Gauteng, South Africa Helen Wilson Recruitment Full time
Job Summary

We are seeking a highly organized and detail-oriented Extramural Administrator to join our team at Helen Wilson Recruitment. The successful candidate will provide administrative support to the Deputy Head of Extramural and Deputy Head of Student Affairs, ensuring the smooth operation of extramural activities.

Key Responsibilities
  • Administrative Support
    • Manage diaries and prepare meeting documents, prioritizing tasks and coordinating as needed.
    • Proactively manage workflow, including handling telephone calls, messages, redirections, and correspondence.
    • Deliver high-quality secretarial support with efficient and accurate processing of documents, emails, and other communications.
  • Extramural Coordination
    • Oversee the management of extramural activities, including planning and reporting.
    • Maintain and organize planners and files related to extramural administration.
    • Arrange travel, accommodation, and visas as required.
  • Communication and Liaison
    • Facilitate timely and effective communication among relevant teams and individuals.
    • Cultivate and sustain the tripartite partnership, ensuring effective communication among parents, tutors, college staff, and students.
  • Reception Duties
    • Perform daily rotational duties for reception work, providing a high level of customer service to visitors and callers.
Requirements
  • Matric (tertiary qualifications an advantage)
  • Strong computer literacy skills with a sound working knowledge of Microsoft Office programmes.
  • Prior administration and organisational work experience that includes planning and reporting.
  • Knowledge of academic progression under the IEB and NSC system.
  • Knowledge of relevant school policies, procedures, and systems.
  • Proficiency in digital dictation and transcription.
  • Highly developed written and verbal communication skills, with strong attention to detail.
  • Excellent numeracy skills – calculations and reconciliations.
  • Demonstrable ability to work quickly and under pressure, an eye for detail, and communicate on the phone and in person professionally.
  • Experience with Admin / Database software applications eg Salesforce.
What We Offer

We offer a competitive salary and a dynamic work environment. If you are a motivated and organized individual with a passion for extramural activities, we encourage you to apply for this exciting opportunity.