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Administrative Coordinator

3 weeks ago

Centurion, Gauteng, South Africa AVBOB South Africa Full time
Job Description

We are seeking a highly organized and motivated Administrative Coordinator to consolidate, manage, control and report on the financial transactions of our Group Corporate Affairs Marketing department.

  • You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package.
  • You will be joining an organization that values employee development and rewards excellent performance.
Your Key Responsibilities Will Include:
  1. Coordinate and assist with the completion of recommendations and project submissions during the budgeting process.
  2. Prepare consolidated and accurate budgets for the department.
  3. Check approved budgets versus the recommended budgets and make adjustments where necessary.
  4. Develop and manage financial control sheets for each specialist function within the department.
  5. Capture invoices onto the financial management control sheet of each specialist function.
  6. Capture invoices onto the production system for payment and ensure that the department head approves these for payment on the production system.
  7. Liaise with finance to ensure payments are processed and statements supplier accounts are provided to suppliers.
  8. Review individual statement of supplier accounts to ensure all payments to the supplier have been processed.
  9. Follow-up on and resolve outstanding payments.
  10. Matching financial general ledger transactions to the budget control sheet of each specialist department to ensure that invoices have been assigned to the correct management accounts and codes.
  11. Conduct monthly budget reviews with department heads to ensure that spend is tracking in-line with projections.
  12. Implement internal budget adjustments according to strategic financial management adjustments proposed to and agreed with department heads.
  13. Review monthly financials received from finance, discussing these with the department head and reporting on planned vs. billed variances.
  14. Management of financial year end with relevant department heads and the group's financial department.
  15. Co-ordination of BBBEE documentation from suppliers.
  16. Capture BBBEE information onto the BBBEE management system of the group.