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Risk Control Specialist

2 weeks ago

Pretoria, Gauteng, South Africa Ogilvy South Africa Group Full time

About Ogilvy South Africa: We are a leading marketing and communications agency, part of a global network.

We prioritize maintaining the highest standards of compliance and risk management across our operations.

About the Role:

Our Risk & Control Team is seeking a highly motivated and detail-oriented professional to join us as a Procurement, Risk & Control Analyst. This critical role ensures the integrity and accuracy of vendor and client data, conducts comprehensive due diligence, and maintains adherence to regulatory requirements and internal policies.

Key Responsibilities:
  1. Vendor and Client Onboarding: Manage the end-to-end onboarding process for new vendors and clients, ensuring thorough due diligence, adherence to compliance policies, and complete and accurate documentation.
  2. Risk Identification: Proactively identify and flag potential risks associated with vendors and clients, escalating concerns as appropriate.
  3. Relationship Management: Build and maintain positive working relationships with vendors and internal client-facing employees.
  4. Data Management: Maintain accurate and up-to-date records of all vendors and clients within our systems.
  5. Issue Resolution: Efficiently follow up on queries and resolve issues related to vendor, client, and compliance.
  6. Timely Processing: Ensure timely vendor contact and processing, aiming for vendor and customer loading within two working days.
  7. Policy Awareness: Stay informed about updates to vendor and client-related policies and other relevant global changes.
  8. Account Management: Conduct annual reviews and manage the blocking of inactive vendor and client accounts.
  9. Data Integrity: Contribute to the cleaning and alignment of local vendor lists with shared vendor lists and Workbook.
  10. Client Due Diligence: Perform annual due diligence reviews on existing clients.
  11. Spend Analysis: Conduct bi-annual vendor spend analysis to identify trends and potential cost savings.
  12. Client Acceptance Framework: Ensure new clients are captured on the Client Acceptance Framework portal prior to onboarding.
  13. Related Party Disclosures: Manage the full process for employee and client-related party disclosures, including spend analysis.
  14. Procurement Support: Maintain and update BBBEE certificate information, export data, and analyze/update outdated information.
  15. Contact Information: Maintain accurate contact details for vendors and customers.
  16. EFTSURE Ownership: Assume overall ownership of the EFTSURE site, ensuring updates align with policy changes and maintaining access control.
  17. Preferred Supplier List: Extract and share the preferred supplier list with the group and Intranet.
  18. SharePoint Management: Maintain the SharePoint Data Integrity Site, including administration and supporting documentation.
  19. Ad Hoc Compliance: Address ad hoc compliance requirements, such as maintaining access rights, SOD templates, and control design documentation.
  20. Risk & Control Support: Support the Risk & Control Manager with the implementation of controls and finding practical solutions to complex compliance controls.
  21. Backup Support: Provide backup support to the Risk & Control Administrator, including performing due diligence checks on new vendors and clients, collaborating with third parties to gather required documentation, and ensuring compliance with the Vendor and Client Selection Policy.