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Automated Warranty Processor

2 weeks ago

Nelspruit, Mpumalanga, South Africa Gap Consulting Full time
Job Description:

The role of the Automated Warranty Processor involves handling various tasks to ensure smooth operations within the dealership's accounts receivable department. Key responsibilities include:

  • Filing and organizing daily invoices, ensuring accuracy and timeliness.
  • Generating sales orders and capturing job cards as required to support the data clerk in maintaining accurate records.
  • Maintaining a control sheet record of supplier invoices for creditors to be submitted to the supervisor at month-end for review.
  • Performing monthly reconciliations on assigned customer accounts for the branch, ensuring all transactions are accurately recorded.
  • Providing feedback on account payments to the supervisor, enabling timely resolution of any discrepancies.
  • Contacting customers due for payment to resolve any queries or issues, promoting efficient cash flow management.
  • Following up on outstanding purchase orders, invoices, and payments on a daily basis to prevent delays.
  • Assisting with answering telephone calls and responding to customer inquiries in a professional manner.
  • Signing off and delivering quotations to sites within specified timeframes, ensuring timely project execution.
  • Matching quotations with purchase orders to ensure accurate accounting and billing.
  • Submitting invoicing through Ariba/Clients systems for prompt payment processing.
  • Updating site planners with quotation reconciliations to obtain PR numbers, streamlining the procurement process.
  • Supporting Accounts Receivable in collections by identifying and resolving issues leading to non-payment.
Requirements:
  • Demonstrated knowledge of general accounting procedures, including financial regulations and standards.
  • Proficiency in using relevant accounting software (SAP, Syspro, AccPac) to manage financial data and transactions.
  • Excellent data entry and management skills, with the ability to maintain accurate and detailed records.
  • A degree or diploma in finance or a related field, coupled with 2-3 years' experience as an office clerk or in a similar clerical position.
  • Knowledge of accounts receivable principles and practices, with the ability to apply this expertise in a fast-paced environment.
  • Ability to effectively use and maintain office equipment, including computers, printers, and scanners.
  • Proficiency in company accounting software packages, with the ability to adapt to new systems and technologies.