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Business Support Specialist

2 weeks ago

Cape Town, Western Cape, South Africa Nampak Full time

Nampak, a leading packaging and containers manufacturing company, is seeking an Executive Assistant to provide top-level administrative support to high-level executives.

Job Description

The ideal candidate will be responsible for managing the CEOs and CFOs calendars, appointments, and meetings, ensuring optimal time management. Additionally, they will coordinate travel arrangements, including flights, accommodation, and itinerary planning.

Key Responsibilities:

  • Manage the CEOs and CFOs schedules, prioritizing tasks and ensuring timely completion of projects.
  • Coordinate domestic and international travel arrangements, booking flights, hotels, and rental cars as needed.
  • Act as the primary point of contact between the CEO/CFO and internal/external stakeholders, handling inquiries and responding to emails in a professional manner.
  • Screen emails, calls, and messages, prioritizing and responding accordingly.
  • Manage expense claims on behalf of the Executives – submission, approval.
  • Work closely with Investor Relations Manager to prepare for meetings and roadshows, providing administrative support as needed.
  • Coordinate travel arrangements for non-executive directors, ensuring seamless execution.
  • Handle confidential information with discretion and professionalism, maintaining confidentiality at all times.
  • Prepare high-quality reports, presentations, and correspondence on behalf of the CEO/CFO, utilizing Microsoft Office Suite skills.
  • Provide administrative support to the CEO/CFO, performing various tasks as required.

Requirements

  • Bachelor's degree in Business Administration or equivalent.
  • Proficient in Microsoft Office Suite, with experience in calendar management and email correspondence.
  • Experience in managing multiple priorities, administrative coordination, and logistics, with excellent organizational skills.
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills, with the ability to communicate effectively with stakeholders.