Operations Management Specialist

5 days ago


Pretoria, Gauteng, South Africa Royal Flying Doctor Service Of Australia Full time
Job Description

The Operations Coordinator plays a crucial role in the successful delivery of projects, overseeing administrative, financial, and operational aspects. Key responsibilities include maintaining project progress, assigning tasks, communicating with stakeholders, managing budgets, billing clients, and documenting costs.

Additional duties involve reviewing reports to ensure activities align with scope, raising invoices, preparing budget vs actuals updates, tracking project risks and opportunities, and identifying ways to increase profitability and reduce expenses.

The ideal candidate will possess excellent coordination skills, strong financial acumen, ability to manage multiple projects simultaneously, and exceptional verbal and written communication skills.

Key Responsibilities:

  • Maintaining & monitoring the daily progress of projects and project documentation.
  • Assigning tasks and controlling resource schedules.
  • Communicating the project's progress to team members and other stakeholders.
  • Managing the project's budget.
  • Billing on completion of each project.
  • Liaising with clients and other project stakeholders.
  • Documenting costs to avoid budget overruns.
  • Reviewing reports to ensure activities are completed as per scope of work.
  • Raising invoices for clients as per invoicing instructions.
  • Preparing budget vs actuals to update senior management / clients on the project's progress.
  • Tracking and communicating project risks and opportunities.
  • Looking for ways to increase project profitability and reduce expenses.


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