Administrative Assistant

4 days ago


Pretoria, Gauteng, South Africa Matriq Pty Full time

At Matriq Pty, we are seeking a highly organized and efficient Administrative Assistant to join our team. As an integral part of our operations, this role will be responsible for maintaining office services by organizing office operations and procedures, preparing reports, controlling correspondence, filing systems, reviewing and approving office supply requisitions, and monitoring office equipment.

The successful candidate will process financial, administrative, and clerical services to ensure effective and accurate financial and administrative operations. They will also operate the reception professionally and friendly, ensuring smooth office functioning and excellent service to all visitors and staff.

Key responsibilities include carrying out general administrative duties as necessary, invoicing processing and financial documentation management, travel bookings for staff and management, operating the switchboard and handling incoming calls professionally, and organizing and managing functions such as meetings and events.

Additionally, the successful candidate will perform general secretarial functions and day-to-day office operations, coordinate activities across the company to ensure compliance with policies, supervise office services support staff and ensure equal distribution of responsibilities, manage agendas, travel plans, and appointments for the Materials management team, handle emails, letters, packages, phone calls, and other forms of correspondence, provide adhoc banking and payment support for the company, create and update databases, maintaining accurate personnel and company records, track and replace office supplies to ensure uninterrupted office operations, and compile reports and prepare proposals and presentations as needed.



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