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Administrative Support Specialist

3 weeks ago

Paarl, Western Cape, South Africa The Ideal Crew Full time

Job Title: Administrative Support Specialist

Job Description:

The Ideal Crew in Paarl is seeking an experienced Administrative Support Specialist to join our team. As an administrative professional, you will be responsible for providing support to the Operations Manager and Company Director, ensuring the smooth operation of our business.

The ideal candidate will have excellent communication skills, be able to work under pressure, and possess strong problem-solving abilities. You will be required to perform a variety of administrative tasks, including data entry, record-keeping, and correspondence.

Key Responsibilities:

  1. Provide administrative support to the Operations Manager and Company Director.
  2. Manage maintenance team activities, including creating and updating job cards.
  3. Coordinate vehicle maintenance services and repairs, ensuring all licenses are up to date.
  4. Oversee fire equipment maintenance.
  5. Sourcing and procuring products, parts, and PPE.
  6. Assisting with social media platforms, website updates, campaigns, competitions, and advertisements.
  7. Performing administrative duties, including meeting minutes, filing, and setting up Zoom meetings.
  8. Liaising with tenants, municipalities, and obtaining comparative quotations.

Requirements:

  • Minimum of 3 years experience in administration or a related field.
  • Excellent communication and interpersonal skills.