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Safety and Compliance Specialist

3 weeks ago

Cape Town, Western Cape, South Africa Progessive International Full time
Job Description

Safety Officer at Progressive International

Company Overview
We are a forward-thinking organization dedicated to delivering exceptional results while prioritizing the well-being of our employees, customers, and the environment. Our commitment to safety is unwavering, and we seek a skilled professional to join our team as a Safety Officer.

Key Responsibilities
  • Maintain, implement, and revise company policies and operational procedures to ensure compliance with regulatory requirements.
  • Ensure emergency response plans are aligned with business risks, and employees are trained and equipped to respond effectively.
  • Schedule and participate in departmental evacuation drills, conduct roll calls, and prepare post-mortem drill reports to identify areas for improvement.
  • Maintain and schedule the servicing of facility fire equipment to prevent accidents and ensure a safe working environment.
  • Schedule and perform regular internal audits to measure performance and identify opportunities for growth.
  • Schedule ASIB inspections and close-out report findings where required to maintain a safe and compliant work environment.
  • Maintain weekly testing of the sprinkler system and schedule the servicing of equipment to prevent malfunctions and ensure safety.
  • Participate and lead incident investigations and log IOD claims with the DOL/Compensation Commissioner to ensure accountability and minimize risk.
  • Perform, participate, and lead the risk assessment process for all operations to identify potential hazards and develop mitigating strategies.
  • Prepare, implement, and revise safe work procedures for all operations to ensure a culture of safety and compliance.
  • Prepare and participate in weekly departmental TBTs (Tactical Briefings) to review progress and address emerging issues.
  • Implement, maintain, and update legal registers and trackers to ensure compliance with regulatory requirements and minimize risk.
  • Work closely with the OHNP (Occupational Health and Nutrition Programme) and assist in arranging personnel for annual medicals to ensure employee health and well-being.
  • Schedule and attend monthly H&S Committee meetings to ensure representation from management and OHS Representatives and foster a collaborative approach to safety.
  • Maintain and update legal organograms and ensure that all legal appointments are current and up to date to avoid non-compliance and potential liabilities.
  • Implement and maintain equipment and facility inspections and ensure registers are kept where required to track maintenance and repairs.
  • Implement and maintain a safe system of work for all operations to prevent accidents and ensure a culture of safety.
  • Schedule required Occupational Hygiene Surveys and review survey findings with management to identify areas for improvement and develop corrective actions.
  • Implement and maintain a near miss and hazard identification reporting system and report monthly on behaviors and actions to promote a culture of safety and continuous improvement.
  • Arrange and conduct HSE inductions for visitors, contractors, service providers, new employees, and annual inductions for employees to ensure awareness of safety protocols and procedures.
  • Order and issue PPE to employees where required and maintain an up-to-date PPE issue register to track inventory and usage.
  • Facilitate training of personnel in the correct use of PPE to ensure employees are equipped to perform their duties safely.
  • Compile monthly HSE reports and presentations to provide stakeholders with insights into safety performance and trends.
  • Monitor and analyze HSE trends and data, including the facility DIRF (Danger Incident Register File), to identify areas for improvement and develop targeted interventions.
  • Maintain an up-to-date register for hazardous chemicals substances and facilitate the training of employees with relevant MSDS (Material Safety Data Sheets) to ensure safe handling and disposal.
  • Ensure an up-to-date training matrix of all staff and schedule recertification for certificates expiring to maintain compliance with regulatory requirements.
  • Implement and maintain regular housekeeping inspections for all departments to maintain a clean and safe work environment.
  • Manage all contractors, cleaners, and service providers and ensure 37.2 Mandatory Agreements are current and in place to ensure compliance with regulatory requirements.
  • Ensure that the facility and service providers' LOG (Logbook) is current and up to date to track maintenance and repairs.
  • Maintain an up-to-date waste register with waste manifests and safe disposal certificates and ensure minutes are kept to track waste management activities.
  • Maintain and revise security site instructions in line with business risks and ensure all security personnel are trained to prevent unauthorized access and ensure a safe working environment.
  • Maintain an Onsite Security file with required security personnel information and manage all security registers (including personnel and vehicle stock movement) to maintain accurate records and ensure compliance with regulatory requirements.
  • Report any fire hazard or risk observations to the Factory Manager to ensure prompt attention and mitigate potential risks.