Administrative Support Specialist for International Airport Operations

3 weeks ago


Bloemfontein, Orange Free State, South Africa Black Pen Recruitment Full time

Company Overview

We are a global leader in enhancing the travel experience, partnering with top payment networks, leading banks, airlines, and hotel groups worldwide. Our focus is on delivering premier airport experiences, loyalty, and customer engagement solutions, and insurance services that reach over 400 million end consumers.

We operate the renowned airport experiences programme, Priority Pass, offering access to an extensive network of over 1,600 lounges and travel experiences across 725+ airports in 145 countries. Our services include dining, retail, relaxation, and spa options, helping travelers move with ease, comfort, and confidence.

About the Role

This part-time or full-time position offers the opportunity to provide essential administrative support for our team using Access Dimensions software, specifically for Lounge and Non-Lounge activities. The successful candidate will ensure smooth processing of invoices, reconciliations, and settlements, maintaining effective communication with both internal and external stakeholders.

Key Responsibilities

The ideal candidate will be responsible for:

  • Lounge Invoice Processing: Capture daily lounge-related correspondence (invoices, queries, etc.) received via Freshdesk in the Lounge Tracker, process lounge invoices efficiently, validate lounge invoices against visit reports, and resolve queries with stakeholders amicably.
  • Supplier Reconciliation: Assist with timely reconciliation of lounge accounts to ensure accuracy and alignment.
  • Supplier Settlement: Aid in the preparation of payment files, ensuring that payment merges are accurate, and suppliers receive remittance advice for each respective payment made.
  • Cashflow Management: Contribute to cash flow management by updating the Lounge Tracker and processing invoices promptly.
  • Aging and Accruals: Provide necessary inputs and comments on aging invoices and offer insights and comments on unprocessed invoices as part of the accruals process.
  • Stakeholder Management: Collaborate with both internal and external stakeholders to resolve queries, maintaining a professional and cooperative relationship.

Requirements and Qualifications

To succeed in this role, you should have:

  • Fluency in Chinese is essential.
  • A Matric qualification or higher.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
  • Excellent communication and interpersonal skills for liaising with diverse stakeholders.
  • Experience with Access Dimensions and Freshdesk (or similar tools) is advantageous.

Location and Salary

This role is based in South Africa, and the salary for this position is approximately R250,000 - R350,000 per annum, depending on experience. We offer a fully remote working arrangement, and training and onboarding will take place in-office.

About Us

We are Black Pen Recruitment, a global recruitment agency dedicated to connecting talented individuals with exciting opportunities. If you are passionate about providing exceptional administrative support and working in a fast-paced environment, we encourage you to apply for this role.



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