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Production Support Specialist

1 month ago

Umhlanga, KwaZulu-Natal, South Africa CDI HR Consulting Full time
Job Title: Production Admin Assistant

Our client, a leading company in the production industry, is seeking a highly skilled and experienced Production Admin Assistant to join their team.

Job Summary:

The successful candidate will provide administrative support to the production team, ensuring the smooth operation of the office. This includes providing general administrative support, drafting and finalizing documents, and performing various administrative tasks.

Key Responsibilities:
  • Provide administrative support to the production team, including material preparation, data entry, and other general administrative tasks.
  • Draft, edit, and finalize various letters, reports, and other forms of documentation for internal and external distribution.
  • Proofread, transcribe handwritten information, and document sorting.
  • Send branches their daily Re-Order levels.
  • Review branch IBT orders and ensure they are in line with the branches Re-Order levels, highlighting mass changes or fluctuations.
  • Process Stock Transfer Notes onto the system.
  • Request quotations from service providers for Health & Safety training, maintenance, and other general quotations as requested.
  • Request monthly Health & Safety Checklists and Meeting Minutes, to ensure they are filled correctly.
  • Assist with switchboard relief as and when required.
  • Screen phone calls and route calls to the appropriate party.
  • Take concise and appropriate messages when the relevant personnel is unavailable.
  • Provide real-time scheduling support by booking appointments and preventing conflicts.
  • Keep detailed meeting notes.
  • Collate and distribute mail using various platforms, i.e., Outlook, Everlytic.
  • Report any IT issues to the respective company and follow through on the issue being resolved.
  • Source quotes from various suppliers to assist in efficient resolution of services required.
  • Perform other duties as assigned by Management.
Requirements:
  • 3 years of experience in an administrative role.
  • Type 65 words per minute.
  • 3 years of administrative assistant experience.
  • Knowledge of appropriate software, including Microsoft Word, Excel, and Outlook, Microsoft Pastel experience would be an advantage.
  • PowerPoint and Adobe Acrobat.
  • Valid driver's license (own transport).