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Corporate Operations Coordinator

2 weeks ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time
Role Overview

The Corporate Operations Coordinator will be responsible for providing high-level administrative support to our Directors, including managing daily office operations, coordinating travel arrangements, and preparing reports.

Key Responsibilities
  • Office Management: Manage the daily operations of the office, ensuring that everything runs smoothly in the Directors' absence.
  • Correspondence and Communication: Handle all correspondence, including emails, letters, and phone calls, and ensure that all messages are responded to promptly.
  • Diary and Calendar Management: Manage the Directors' diaries and calendars, ensuring that they are up-to-date and accurate.
  • Documentation and Reporting: Prepare reports, presentations, and meeting agendas, and take minutes during meetings.
  • Travel Coordination: Arrange and manage domestic and international travel plans, including sourcing flights, bookings, and issuing boarding passes.
  • Expense and Budget Oversight: Manage expense claims, including checking, tracking, and forwarding for approval and payment.
  • Administrative Support: Provide personal assistance to the Director, including monitoring and approving leave requests.
  • Project and IT Support: Assist with special projects, research, and ad hoc tasks, and liaise with IT to resolve queries or issues raised.
Requirements
  • Proven experience as an Executive Assistant or in a similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Exceptional written and verbal communication abilities.
  • Able to maintain confidentiality and exercise sound judgment.
  • Detail-oriented and proactive.
  • Able to handle pressure and meet tight deadlines.
  • Professional demeanor and a strong work ethic.