Executive Support Specialist

4 days ago


Durban, KwaZulu-Natal, South Africa Pronel Personnel Full time

Pronel Personnel is seeking a highly skilled and dynamic Personal Assistant to join their team in Durban.

Job Description:

This individual will be responsible for providing day-to-day office operations, assisting with marketing initiatives, and offering executive support to the CEO, COO, and the team.

Key Responsibilities:
  1. Provide administrative support to executives and team members.
  2. Assist in organizing meetings, travel arrangements, and daily schedules.
  3. Coordinate office operations and manage office supplies, equipment, and vendors.
  4. Support the marketing team with content creation, social media management, and email campaigns.
  5. Process reimbursements as requested and approved.
  6. Reconcile credit card & loyalty statements.
  7. Liaise with relevant stakeholders to resolve related queries.
  8. Co-ordinate statutory document submissions and follow-ups.
  9. Engage with Legal and Compliance to ensure service provider contracts and SLAs are up to date and tracked correctly.
  10. Allocate and reconcile petty cash as required.
  11. Relieve switchboard when needed.
  12. Ensure annual renewals for cell phones, post box & car licenses are done timeously.
  13. General office duties such as taking minutes, typing, filing, scanning, etc.
  14. Maintenance of company insurance policy.
  15. Process payments and requisitions through agreed process as required.
  16. Assist with preparation of marketing materials, presentations, and promotional events.
  17. Maintain and update client and marketing databases.
Skills:
  • Ability to plan, prioritize and multi-task.
  • Ability to work independently with little supervision.
  • Strong administrative skills.
  • Driver's license & own transport.
  • High levels of integrity and confidentiality.
  • Ability to keep calm under pressure.
  • Good interpersonal manner.


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