Executive Support Specialist
4 days ago
Pronel Personnel is seeking a highly skilled and dynamic Personal Assistant to join their team in Durban.
Job Description:This individual will be responsible for providing day-to-day office operations, assisting with marketing initiatives, and offering executive support to the CEO, COO, and the team.
Key Responsibilities:- Provide administrative support to executives and team members.
- Assist in organizing meetings, travel arrangements, and daily schedules.
- Coordinate office operations and manage office supplies, equipment, and vendors.
- Support the marketing team with content creation, social media management, and email campaigns.
- Process reimbursements as requested and approved.
- Reconcile credit card & loyalty statements.
- Liaise with relevant stakeholders to resolve related queries.
- Co-ordinate statutory document submissions and follow-ups.
- Engage with Legal and Compliance to ensure service provider contracts and SLAs are up to date and tracked correctly.
- Allocate and reconcile petty cash as required.
- Relieve switchboard when needed.
- Ensure annual renewals for cell phones, post box & car licenses are done timeously.
- General office duties such as taking minutes, typing, filing, scanning, etc.
- Maintenance of company insurance policy.
- Process payments and requisitions through agreed process as required.
- Assist with preparation of marketing materials, presentations, and promotional events.
- Maintain and update client and marketing databases.
- Ability to plan, prioritize and multi-task.
- Ability to work independently with little supervision.
- Strong administrative skills.
- Driver's license & own transport.
- High levels of integrity and confidentiality.
- Ability to keep calm under pressure.
- Good interpersonal manner.
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