Operations and Administration Professional

1 week ago


Pretoria, Gauteng, South Africa Siyavula Foundation Full time
Company Overview

Siyavula Foundation is a leading EdTech organization in South Africa, dedicated to improving education through the use of science and technology.

Job Description

We are seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for providing administrative support to the organization, ensuring the smooth day-to-day operations of the business.

Key Responsibilities:
  • General: Assist with human resource allocation, become confident at using Siyavula's practice service and dashboards, develop a familiarity with the Siyavula platform, assess and understand users' experience, process teacher verifications, help build and maintain trust between Siyavula and its users.
  • Operations: Assist with the management of daily operational activities, perform administrative tasks such as making travel arrangements, answering phones, scheduling meetings, etc., manage office supplies and the maintenance of office equipment and assets for all Siyavula sites, manage internal and external stakeholder relations with a specific focus on operations, ensure necessary expenditure is approved and managed effectively, manage administration related to competitions and campaigns run by the company for platform users, plan and organize conferences, events, staff training, and employee engagement activities, prepare and maintain operational documents and reports, assist with social media scheduling and posting, support management in sending out contracts and other documents for signatures.
  • HR: Assist with coordinating the proper allocation of human resources, arrange and assist with the onboarding of new employees, assist with operational aspects related to internal and external HR related queries or requests, maintain employee records, assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts, assist with the operational aspects of performance management procedures, schedule interviews as required, coordinate training sessions, support other assigned functions.
Requirements
  1. Bachelors degree in Business Administration OR equivalent qualification OR 2 years of experience as an HR Coordinator or Operations Coordinator.
  2. Exposure to Labor Law and employment equity regulations.
  3. Effective administration and people management skills.
  4. Exposure to payroll practices.
  5. Excellent written and verbal communication skills.
  6. Works well under pressure and is capable of meeting tight deadlines.
  7. Highly computer literate with capability in G-suite and related business and communication tools.
  8. Familiarity with operating social media platforms Facebook, LinkedIn, Instagram, and Twitter.
  9. Experience with managing travel logistics.
  10. A proven ability to work well in a team.
  11. Tech-savvy and can demonstrate personal interest in leveraging technology.
  12. Ability to multitask and prioritise.
Benefits

Siyavula Foundation is an equal opportunity employer and does not discriminate in any employer / employee relations based on race, colour, religion, gender, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected by applicable discrimination laws.



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