Freight Operations Executive
2 weeks ago
About the Company
AVI Limited is a leading distributor of premium food products in Southern Africa. We are committed to delivering exceptional quality and service to our customers.
We are seeking an experienced Freight Operations Executive to join our team in Bryanston, Johannesburg. The successful candidate will have a strong understanding of customs clearance and compliance procedures, as well as experience in airfreight and seafreight imports.
Key Responsibilities:
- Coordinating shipments and resolving queries raised
- Maintaining accurate records and reports on shipment status
- Monitoring product import processes to ensure compliance with regulatory or legal requirements and on-time deliveries
- Familiarizing yourself with customs legal requirements regarding importing as well as understanding of incoterms 2020 and shipping terms
- Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo
- Consolidating shipments if there are other shipments coming from the same port in order to save costs
- Creating a shipment number and opening file Foreign Vendor Payments LC (Letter of credit) establishment with the banks
- Preparing Excel costing sheet and Zimp3 phase 1 costing on SAP system linking purchase orders to shipment and allocating a rate and ZINT charges for provision of GIT
- Preparing Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges
- Notifying buyer of the status of their goods, and if any stops or unforeseen delays
- Pre-clearance of Shipment Follow customs and other statutory body for cargo clearance and compliance procedure
- Receiving customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied
- Completing the clearing instruction timeously to avoid storage charges and delivery delays
- Freight Forwarders Invoice Checking that all freight forwarders charges are correct as per signed rate agreement
- Mirro and Import Account Miro shipments processing the supplier invoice verification
- Identifying and resolving differences on import accounts for clearance
- Reporting and Filing Goods in Transit (GIT) monthly reporting of shipments to finance team
- Order Control report weekly reporting of shipment status to merchandise team
- Maintaining fully compliant shipping files
- Returns and Rejected Stock Responsible to facilitate the return or destruction process of rejected stock by QC team
- Arranging debit note to supplier to recover FOB, freight, wharfage and duty cost
- Applying for duty refund with forwarder to claim back duty from customs
- Once the process is completed, customs will provide the certificate
- QC informing supplier to arrange collection for return stock or letting warehouse know to shred the items
- Assisting courier co-ordinator function with receiving and dispatching parcels
- Preparing documentation and arranging with courier companies for local and international parcels
- Confirming customs entries for sample shipments Costing of local shipments Filing of import and local shipment files are filed numerically and orderly in the cabinet
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