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Accounting Systems Coordinator

3 weeks ago

Port Elizabeth, Eastern Cape, South Africa Personnel Network Full time

Creditors/Debtors Bookkeeper - Personnel Network

We are seeking a highly organized and detail-oriented Creditors/Debtors Bookkeeper to join our team at Personnel Network As a key member of our accounting team, you will be responsible for overseeing the day-to-day operations of our creditors and debtors systems.

About the Role:

  1. Creditors:
  • Capture and process creditor invoices for payment.
  • Match creditor invoices to relevant official orders and Proof of Delivery documents.
  • Ensure accurate processing of credit notes, debit notes, and adjustments with attached paperwork signed off by the Financial Controller.
  • Verify price variances authorized by the Financial Controller before processing.
  • Reconcile creditor accounts to age analysis and supplier statements for forwarding to the Financial Controller for payment authorization.
  • Send remittance advice to creditors after payment run.
  • Assist in month-end and year-end financial activities.
  • Filing of invoices and completion of creditor credit applications.
Debtors:Reconcile all debtor accounts for income projections.Allocate customer receipts daily to corresponding customer accounts and clear outstanding balances.Investigate and resolve debtor accounts over 30 days past due.Perform credit checks on customers.Process credit notes once signed off by management.Timely collection of all debts and customer payments.Maintain effective communication with customers regarding invoice clarity.Resolve internal and external queries related to outstanding invoices.Post and allocate daily receipts to accounting systems.Perform routine bookkeeping duties including calculating interest on overdue accounts.Spar and Checkers portals integration.

Requirements:

  • Minimum of 5 years' experience in retail, distribution, production, or warehousing environments, preferably within agricultural or fresh produce industries.
  • General knowledge of the fresh produce industry and its products.
  • Exposure to fresh produce warehousing is beneficial.
  • Strong retail experience covering FMCG products is essential.
  • Awareness of food safety standards and inventory management systems.
  • Knowledge of product packaging (quality and ordering).
  • Strong understanding of fresh produce varieties, quality standards, and market dynamics.
  • Track record of excellent customer service skills.
  • Proficiency in MS Office applications, particularly Excel, Word, and Outlook.
  • Excellent written and verbal communication skills, specifically in English, with ability to interact with people at all levels.