Current jobs related to Senior Administrative Coordinator - Johannesburg, Gauteng - Ultra Personnel

  • Business Administrator Coordinator

    6 days ago

    Johannesburg, Gauteng, South Africa Time Personnel Full time

    Time Personnel is seeking a skilled and organized individual to fill the role of Business Administrator Coordinator. This position offers a dynamic and challenging environment where you can utilize your administrative expertise to contribute to the company's success.Key ResponsibilitiesProvide exceptional customer service by greeting clients warmly and...

  • Senior Administrative Coordinator

    7 days ago

    Johannesburg, Gauteng, South Africa Kaelo Full time

    Kaelo is a leading provider of healthcare solutions in South Africa, committed to improving the physical and psychosocial wellbeing of its citizens.The company offers a range of products and services, including Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money, and employee assistance programmes.We are seeking an exceptional Executive Personal...

  • Administrative Support Coordinator

    7 days ago

    Johannesburg, Gauteng, South Africa The Working Earth Full time

    We are seeking a highly skilled and organised Administrative Support Coordinator to join our team at The Working Earth.About the Role:The successful candidate will provide exceptional administrative support to our team, ensuring the smooth operation of our reception area. This includes answering all incoming calls, directing callers' inquiries to relevant...

  • Administrative Support Coordinator

    5 days ago

    Johannesburg, Gauteng, South Africa Time Personnel Full time

    Job OverviewWe are seeking a highly organized and skilled administrative professional to provide exceptional support to our team.Key ResponsibilitiesGreet visitors, clients, and staff with a warm and professional demeanor, ensuring a positive first impression of our organization.Manage incoming calls and direct them to the appropriate team members, utilizing...

  • Administrative Coordinator

    5 days ago

    Johannesburg, Gauteng, South Africa Time Personnel Full time

    Company OverviewTime Personnel is a leading recruitment agency specializing in staffing solutions for various industries.Job DescriptionWe are seeking a highly skilled and organized Finance Administrator to join our Administration and Reception department. This role involves providing exceptional customer service, assisting with administrative tasks, and...

  • Operations Coordinator

    6 days ago

    Johannesburg, Gauteng, South Africa TalentCru Full time

    Role OverviewAs an Operations Coordinator at TalentCru, you will be responsible for providing administrative support to the team and ensuring efficient office operations.Key Responsibilities:Manage departmental actions.Coordinate inputs for planning and delivery processes.Ensure administrative processes are in place.Requirements:Matric certificate.Relevant...

  • High-Level Administrative Support Specialist

    4 days ago

    Johannesburg, Gauteng, South Africa Isilumko Staffing (JHB) Full time

    Isilumko Staffing (JHB) is seeking a diligent and detail-oriented High-Level Administrative Support Specialist to provide exceptional executive-level support in a fast-paced environment.This position requires an individual with at least 5 years of experience providing administrative assistance to senior-level executives, showcasing strong organizational and...

  • Senior Project Coordinator

    4 days ago

    Johannesburg, Gauteng, South Africa Discovery Full time

    Project Manager Job SummaryWe are seeking a skilled Project Manager to join our DHS Project Management Team. The successful candidate will have a minimum of 2 years' experience managing medium to large complexity technical projects in a software development environment.Key ResponsibilitiesDrive project objectives, coordinate activities, and maintain...

  • Office Operations Coordinator

    5 days ago

    Johannesburg, Gauteng, South Africa HR Studio Ltd Full time

    Job DescriptionAt HR Studio Ltd, we are seeking an experienced administrative professional to join our team. The ideal candidate will be responsible for coordinating various administrative tasks, including office administration, HR support, and project coordination.Responsibilities:Office Management:Oversee the management of office supplies and...

  • Office Operations Coordinator

    4 days ago

    Johannesburg, Gauteng, South Africa TalentCru Full time

    About This RoleTalentCru is seeking a highly skilled Office Operations Coordinator to join our team. As an Office Operations Coordinator, you will be responsible for providing administrative support to the team, ensuring the efficient running of the office.You will assist the team through planning and coordination of information to optimize workflow...

  • Senior Structural Engineering Consultant

    5 days ago

    Johannesburg, Gauteng, South Africa Tumaini Consulting Full time

    Project Management Expertise:Tumaini Consulting requires a Senior Structural Engineering Consultant with expertise in project management, particularly in the planning, design, and contract administration of civil engineering and building projects from inception to completion.Key Responsibilities:Develop and implement project plans and timelines to ensure...

  • Supply Chain Coordinator

    7 days ago

    Johannesburg, Gauteng, South Africa MECS Africa Full time

    Job DescriptionProcurement Coordination:As a Senior Procurement Officer at MECS Africa, you will play a crucial role in supporting the preparation of procurement plans, standards, documentation, and procedures. Your expertise will ensure alignment with project objectives and philosophies. You will collaborate with cross-functional teams to develop...

  • Office Operations Coordinator

    7 days ago

    Johannesburg, Gauteng, South Africa TalentCru Full time

    Job DescriptionAs an Administrator (12 months FTC) at TalentCru, you will be responsible for providing high-level administrative support to the team. Your primary objectives will be to plan and coordinate information to optimize workflow procedures, serve as the point of reference for all queries, requests or issues, and be an integral part of the unit.Key...

  • Team Coordinator

    2 days ago

    Johannesburg, Gauteng, South Africa TalentCru Full time

    About the Opportunity: As a Team Coordinator at TalentCru, you will be responsible for providing administrative support to the HoD and Department, including quality checking documents, acting as liaison between internal and external stakeholders, and managing departmental reports from team members. You will also be required to attend to general...

  • Senior Project Coordinator

    2 days ago

    Johannesburg, Gauteng, South Africa Network Recruitment Full time

    **About Network Recruitment**We are a leading recruitment agency specializing in placing top talent in project management roles.**Job Description:**We are seeking an experienced Project Manager to lead multiple projects simultaneously. As a successful candidate, you will have a proven track record of managing complex projects, meeting deadlines, and...

  • Senior Payroll Coordinator

    3 days ago

    Johannesburg, Gauteng, South Africa IQbusiness South Africa Full time

    Company Overview:IQbusiness South Africa is a reputable organization seeking an experienced Payroll Administrator to join our team.Salary: The compensation package is highly competitive and based on qualifications and experience.Job Description:This role involves managing all aspects of payroll, including data integrity, input, and reporting. The successful...

  • Senior Accounting Manager

    4 days ago

    Johannesburg, Gauteng, South Africa Network Recruitment Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Accounting Manager to join our team at Network Recruitment. In this role, you will oversee all accounting operations, including invoicing and accounts receivable, accounts payable, general ledger, and local financial reporting.You will implement group finance policies and procedures to...

  • Divisional Executive Coordinator

    7 days ago

    Johannesburg, Gauteng, South Africa TalentCru Full time

    TalentCru is seeking a Divisional Executive Coordinator to provide exceptional support to our Divisional Executive. This is a key role that requires a highly skilled and experienced individual who can manage the operational and administrative needs of our office.Main ResponsibilitiesManage and maintain accurate records and documentationCoordinate travel...

  • Senior Executive Assistant

    17 hours ago

    Johannesburg, Gauteng, South Africa Ideal Candidates Full time

    A dynamic and varied role as Senior Executive Assistant and Office Manager for an international company based in Sandton. The position involves serving as a key support member to the CEO and Management team.Key responsibilities include:Communicating business information to stakeholdersCoordinating activities, including travel arrangements and meeting...

  • Senior Project Coordinator

    7 days ago

    Johannesburg, Gauteng, South Africa Switch Recruit Full time

    Company Overview:">We are Switch Recruit, a dynamic and forward-thinking organization dedicated to delivering exceptional recruitment solutions.">Job Description:">As our Estimator, you will play a pivotal role in the financial planning and project management aspects of our company.">You will be responsible for contacting suppliers and estimating costs with...

Senior Administrative Coordinator

2 weeks ago

Johannesburg, Gauteng, South Africa Ultra Personnel Full time

About the Role:

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at Ultra Personnel.

Job Summary:

The successful candidate will provide administrative support to our Director, ensuring the smooth operation of day-to-day business activities. This includes calendar management, email handling, project coordination, document preparation, research, budget management, client relations, office management, event planning, procurement, sourcing, negotiation, quality control, order processing, supplier relations, cost management, record keeping, and project coordination.

Key Responsibilities:

  • Manage the Director's calendar, scheduling meetings, appointments, and travel arrangements
  • Handle emails, phone calls, and other communications, ensuring important messages are relayed promptly
  • Coordinate projects, including planning, execution, and liaison with clients and vendors
  • Prepare reports, presentations, and other documentation needed for meetings or project proposals
  • Conduct research on design trends, materials, and new business opportunities
  • Assist with budget planning, tracking expenses, and preparing financial reports
  • Build and maintain strong relationships with clients, ensuring high levels of client satisfaction
  • Oversee the smooth running of the office, ordering supplies, and managing administrative tasks
  • Organize company events, including client presentations, team-building activities, and promotional events
  • Provide personal support to executives, including managing personal appointments and tasks
  • Liaise with au pair on travel arrangements for kids
  • Identify and evaluate potential suppliers and vendors for materials, furniture, and other design elements
  • Negotiate terms, pricing, and contracts with suppliers to ensure the best deals and quality for the company
  • Evaluate spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
  • Maintain accurate records of purchases, contracts, and supplier performance for future reference and audits
  • Assist in the development of project plans, timelines, and schedules to ensure projects are completed on time and within budget
  • Coordinating the allocation of resources, including materials, equipment, and personnel, to meet project requirements
  • Develop and implement business strategies to achieve company goals and objectives
  • Lead, manage, and motivate the team to ensure high performance and employee satisfaction
  • Oversee the company's financial activities, including budgeting, forecasting, and financial reporting
  • Ensure the smooth operation of day-to-day business activities, including project management and client services
  • Build and maintain strong relationships with clients, ensuring high levels of client satisfaction, and addressing any issues that arise
  • Identify and pursue new business opportunities to drive growth and profitability
  • Ensure the company complies with legal and regulatory requirements and manage any potential risks
  • Oversight marketing strategies to promote the company's services and enhance its brand image
  • Monitor and evaluate the performance of the team and individual employees, providing feedback and support as needed
  • Build and maintain relationships with key suppliers and vendors to ensure quality and timely delivery of materials and services
  • Identify and reach out to potential clients to generate new business opportunities
  • Establish and maintain strong relationships with clients to ensure repeat business and referrals
  • Stay informed about the company's services, materials, and design trends to effectively sell to clients
  • Prepare quotes and estimates for clients, ensuring accuracy and competitiveness
  • Track sales activities, maintain records, and prepare regular sales reports for management
  • Attend industry events, trade shows, and networking opportunities to promote the company and generate leads
  • Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements
  • Record and manage all company expenses, ensuring they are accurately categorized and documented
  • Process payroll, assist with payments of salaries, taxes, and other deductions, and ensure timely payment to employees
  • Prepare and file tax returns, ensuring compliance with all relevant tax regulations and laws
  • Analyze costs of materials, labor, and other expenses to find areas for cost savings and efficiency improvements
  • Develop and maintain the company's brand image and ensure consistency across all marketing materials
  • Manage online marketing campaigns, including social media, email marketing, and search engine optimization (SEO)
  • Plan and execute advertising campaigns to promote the company's services and attract new clients
  • Track and analyze the performance of marketing campaigns to determine their effectiveness and make data-driven decisions for future efforts
  • Oversee the supply chain to ensure the timely and cost-effective procurement of materials and products
  • Manage inventory levels, track stock, and ensure that materials are available when needed for projects
  • Manage the shipping and receiving of materials, furniture, and other design elements, including inspecting deliveries for accuracy and quality
  • Oversee warehouse operations, including the organization and storage of materials and products
  • Plan and coordinate the transportation of materials to project sites, ensuring timely and efficient delivery
  • Assist in the development of project schedules, coordinating the delivery of materials to meet project timelines
  • Monitor and control logistics costs, identifying opportunities for cost savings and efficiency improvements