Events Coordinator

4 days ago

Port Elizabeth, Eastern Cape, South Africa executiveplacements - jobboard Full time

Job Description:

We are seeking a highly motivated and organized Events Coordinator to join our team at executiveplacements - jobboard. As an Events Coordinator, you will be responsible for the smooth execution of events, ensuring that all logistical aspects are taken care of.

About the Role:

  • You will work closely with clients to understand their event requirements and preferences.
  • You will be responsible for coordinating event setup, including venue preparation, catering, and audio-visual equipment.
  • You will manage event staff, including bartenders, servers, and other support personnel.
  • You will ensure that all events are executed within budget and according to client specifications.
  • You will maintain excellent communication with clients throughout the event planning process.

Key Responsibilities:

Event Planning and Coordination:
  • Meet with clients to discuss event details and provide recommendations on venue selection, catering, and entertainment.
  • Coordinate event logistics, including vendor management, audio-visual equipment, and decorations.
  • Develop and implement event timelines, including setup, event execution, and breakdown.
  • Manage event budgets, including vendor contracts, catering, and audio-visual equipment rentals.
Staff Management:
  • Supervise and train event staff, including bartenders, servers, and other support personnel.
  • Ensure that all event staff are aware of event details, including setup, execution, and breakdown.
  • Manage event staff schedules, including payroll and time-off requests.
Communication:
  • Maintain excellent communication with clients throughout the event planning process.
  • Respond promptly to client inquiries and concerns.
  • Provide regular updates on event progress and any issues that may arise.

Requirements:

To succeed in this role, you will need:

  • A high school diploma or equivalent is required; a degree in hospitality or a related field is preferred.
  • At least 2 years of experience in event planning and coordination.
  • Excellent communication and interpersonal skills.
  • Ability to work well under pressure and meet deadlines.
  • Strong organizational and time-management skills.
  • Knowledge of event software and technology.

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