Executive Assistant to Company Secretary

5 days ago


Cape Town, Western Cape, South Africa Rory Mackie & Associates Full time

Rory Mackie & Associates is looking for a skilled professional to join our Company Secretariat team as a Company Secretarial Assistant. This role requires someone who can navigate complex legal and regulatory requirements with ease.

The ideal candidate will possess exceptional organizational skills, attention to detail, and a solid understanding of company secretarial practices. Key responsibilities include coordinating board and committee meetings, minute-taking, and statutory filings.

Responsibilities:

  • Coordinate board and committee meetings, including building board packs and tracking board action points.
  • Deliver meeting materials on time, using Diligent board portal software.
  • Serve as a key contact for the CoSec team and CoSec stakeholders, including global NEDs.
  • Develop and disseminate responses to 'Know Your Client' and due diligence requests.
  • Taking minutes during meetings.
  • Handling company secretarial requests from European branches and other business units.
  • Managing signatory authorizations and maintaining signatory lists.
  • Maintaining statutory records for relevant entities on Diligent Entities.
  • Supporting the annual review of terms of reference and the annual director declaration process.
  • Providing administrative support for projects within the team.
  • Completing regulatory filings and overseeing Diligent account management.
  • Controlling user access to Diligent and undertaking project work as required.

Requirements:

  • A minimum of two years of company secretarial experience.
  • Prior experience working with Diligent Entities and Diligent Boards software.
  • Strong proficiency in Microsoft Office Suite.


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