Executive Assistant to Company Secretary
5 days ago
Rory Mackie & Associates is looking for a skilled professional to join our Company Secretariat team as a Company Secretarial Assistant. This role requires someone who can navigate complex legal and regulatory requirements with ease.
The ideal candidate will possess exceptional organizational skills, attention to detail, and a solid understanding of company secretarial practices. Key responsibilities include coordinating board and committee meetings, minute-taking, and statutory filings.
Responsibilities:
- Coordinate board and committee meetings, including building board packs and tracking board action points.
- Deliver meeting materials on time, using Diligent board portal software.
- Serve as a key contact for the CoSec team and CoSec stakeholders, including global NEDs.
- Develop and disseminate responses to 'Know Your Client' and due diligence requests.
- Taking minutes during meetings.
- Handling company secretarial requests from European branches and other business units.
- Managing signatory authorizations and maintaining signatory lists.
- Maintaining statutory records for relevant entities on Diligent Entities.
- Supporting the annual review of terms of reference and the annual director declaration process.
- Providing administrative support for projects within the team.
- Completing regulatory filings and overseeing Diligent account management.
- Controlling user access to Diligent and undertaking project work as required.
Requirements:
- A minimum of two years of company secretarial experience.
- Prior experience working with Diligent Entities and Diligent Boards software.
- Strong proficiency in Microsoft Office Suite.
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