Warehouse Operations Manager

7 days ago

Newcastle, KwaZulu-Natal, South Africa North Coast Labour Consultants Cc Full time
Job Overview

This position involves managing the full dispatch function, working with a dedicated team, and contributing to a business known for its quality and industry excellence.

Key Responsibilities
  • Warehouse Stock Management
    • Strategically plan and manage stock of production and logistics processes.
    • Develop new strategies to streamline processes, reduce stock losses, and increase overall stock accuracy.
    • Direct, optimize, and coordinate the full order cycle.
    • Perform metrics reporting and data analysis tasks to identify issues and opportunities for process improvement.
    • Keep track of quality, quantity, and stock levels following ABC Analysis Inventory Management.
    • Arrange warehouse and catalog goods as per strategic business model stock.
    • Manage productivity and efficiency of the entire stock management team.
    • Manage warehouse utilization and stock maintenance, including mixed pallets and consolidations.
    • Manage stock aging and ageing reports.
    • Responsible for managing the entire distribution and receiving process.
    • Implement all safety protocols and procedures for the dispatch warehouse and transport department.
    • Ensure the flow of work is upheld as the first line in procedures.
    • Maintain facility and maintenance of inventory/assets in an organized fashion.
    • Manage and lead day-to-day stock management operations of the production and logistics department.
    • Responsible for managing and verifying materials in the Logistics Warehouse weekly and monthly.
    Dispatch Stock Management
    • Manage picking and packing process, ensuring picking and packing is done according to FIFO principles.
    • Manage distribution of all goods, to ensure product arrives at the customer at the right time and place.
    • Monitor and ensure all picked products are correct and follow the correct quantities according to the picking slip per the company's SOP.
    • Ensure inspections are done of the entire Logistics warehouse department, ensuring all broken pallets are removed.
    • Ensure all packing is done as per the requirements on the packing instructions and delivery note onto a pallet or into a container.
    • Ensure all housekeeping duties are maintained at all times.
    • Ensure employees minimize the risk of damages whilst loading.
    • Ensure employees understand the protocol of reporting substandard products to their Senior and/or Quality Assurance Manager immediately.
    • Minimize the risk of damages.
    • Ensure and monitor unpacking of fallen pallets at required heights.
    • Ensure all stock that is damaged is repacked.
    Blast Freezer Stock Management
    • Manage and plan stock management processes of the Blast freezing process daily.
    • Monitor and ensure that all stock moved from the conveyor belt to pallets or trolleys are completed by product in accordance with the company SOP.
    • Monitor and ensure all carcasses are loaded and off-loaded as per order demands.
    • Ensure employees pull the required stock from all designated blast freezers using a pallet jack.
    • Ensure all products are unpacked timeously onto pallets.
    • Ensure all fresh stock is kept by FIFO on the assembly floor.
    • Ensure all housekeeping duties are maintained at all times.
    • Monitor movement of chilled products aligned with stock ageing.
    • Ensure all half and quarter pallet jacks are consolidated.
    • Ensure all blast freezers are loaded according to the FIFO system.
    • Minimize the risk of damages.
    • Eliminate any risk in the reworks area and ensure reworks are managed daily with all Production Supervisors.
    • Manage and implement a preventative maintenance and cleaning schedule.
    Inventory Management
    • Administrate monthly stock take and annual financial stock take.
    • Control all stock movement from production departments.
    • Control all stock movements within the Logistics Warehouse environment.
    • Enforce necessary protocols if standards deviate.
    • Investigate, reduce, and eliminate cost center variances ensuring stock accuracy at all times of internal operations.
    • Control daily stock vs MM stock list.
    • Effectively manage all holding costs, including damaged and spoiled goods.
    Receiving Stock Management
    • Manage receiving process, and implementation of new methods and standards as per Food safety standards.
    • Verification of all documents throughout the receiving process.
    • Ensuring quantities and quality have been received as per the Food Safety Management System, ensuring full traceability is available on all products received.
    • Ensure Order number is clearly stated on the delivery note or invoice.
    • Regular reporting to the General Manager on variances and discrepancies noted upon receiving.
    Vendor Relationship
    • Maintain good relationship with internal and external suppliers.
    • Maintain good relationship with all internal operational departments.
    • Support to Sales department which includes continuous communication and feedback.
    • Driving Internal Service delivery to all inter-departments.
    Safety at the Company
    • Contribute to a culture of safety.
    • Adhere to all safety rules in the company and area of work.
    • Manage all Risks of the Logistics department.
    Training and Development
    • Manage and develop a stock management team.
    • Provide assistance and training to colleagues.
    • Ensure all staff are trained as per department IDP's and SOP's PDP plan implementation and managing training and development based on the PDP plan.
    • Succession Planning.

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